Administrative Coordinator - Lewis Katz School of Medicine

Temple University; Philadelphia (Philadelphia County); On-site; USD 50,000 - 55,000; Full time

Job summary

An established institution is seeking an Administrative Coordinator to support the Dean's office at a prestigious medical school. This role involves managing schedules, coordinating meetings, and providing essential administrative support to ensure operational efficiency. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills and the ability to handle sensitive information with discretion. Join a dynamic team committed to excellence in education and patient care, and contribute to the smooth functioning of a renowned institution that values diversity and innovation.

Qualifications

• Bachelor's degree and one year of related experience required.
• Proven experience in an administrative role, preferably in an academic setting.

Responsibilities

• Provide comprehensive administrative support to ensure smooth operation.
• Manage schedules, coordinate meetings, and handle correspondence.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Microsoft Office Suite

Interpersonal Skills

Customer Service Orientation

Education

Bachelor's Degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Job description

Administrative Coordinator - Lewis Katz School of Medicine

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Administrative Coordinator - Lewis Katz School of Medicine

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Grade: T25 - On-site

The link below will give you information about the University's T scale.

careers.temple.edu/sites/careers/files/documents/T_Salary_Structure.pdf

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

The Lewis Katz School of Medicine at Temple University is dedicated to excellence in education, research, and patient care, achieved by faculty, staff, and learners who represent and serve its diverse community. In 2015, Temple University School of Medicine was renamed the Lewis Katz School of Medicine in honor of Temple alumnus, former trustee, and philanthropist Lewis Katz. The school enjoys a national reputation for training humanistic clinicians and biomedical scientists, a school that values technical excellence and cultural competence.

Katz School of Medicine has 27 basic science and clinical departments full and with over 700 full- and part-time faculty, 800 volunteer faculty, and more than 500 additional staff. With more than 11,000 alumni, Katz has trained a significant proportion of the physician base in the Pennsylvania-New Jersey-Delaware region. Reflecting the excellent quality of a Temple medical education, the MD graduates are highly regarded by competitive residency training programs. They have made significant career contributions to both medical practice and medical research. Many have become department chairpersons, deans, and vice presidents of major academic medical centers. At Katz, students learn the true art and science of "doctoring." The school's world-class faculty sets the pace in key areas of investigation, pushing the boundaries of science to advance patient care.

The Katz School of Medicine home base is a modern, 11-story medical education and research building with state-of-the-art facilities and technologies. The building opened in 2009 and boasts open-air research labs, smart classrooms, and a state-of-the-art anatomy lab. More than half of the space in the building is dedicated to research. With specialized research centers and strengths focused on population health, neuroscience, cancer, metabolic disease, lung disease, and inflammation, infectious diseases including HIV, cardiovascular disease, substance abuse, and translational science, Katz conducts investigations to break new ground and trains future generations of researchers to follow suit. In addition to its Philadelphia campus, Katz has a four-year regional campus in Bethlehem, PA-the St. Luke's University Health Network-Bethlehem. The Katz School of Medicine also provides opportunities for international students through educational affiliation agreements with universities worldwide. Visiting medical students may take up to two rotations within the program, and they must be full-time students in their final year of medical school.

The Lewis Katz School of Medicine (Katz) seeks an Administrative Coordinator. As the Administrative Coordinator, you will provide comprehensive administrative support to ensure the smooth operation of the Dean's office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and assisting with special projects. You will act as the primary point of contact in the EA's absence, ensuring continuity and efficiency in all administrative tasks. Additionally, you will maintain an efficient receptionist area in the Dean's Suite and provide day-to-day support for the administrative operations of the Dean's office. You will regularly work with a wide array of university-wide constituents while handling confidential information. You will also provide administrative support for the Associate Vice Dean for Strategic Initiatives.

Required Education & Experience

Bachelor's degree and at least one year of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities

Proven experience in an administrative or support role, preferably in an academic or professional setting.

Excellent organizational and time-management skills, with the ability to juggle multiple projects and drive toward deadlines.

Strong written and verbal communication abilities.

Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and other relevant software applications and video conferencing platforms. (e.g. Zoom)

Ability to handle sensitive information with discretion and maintain confidentiality.

Strong interpersonal skills and the ability to work effectively with diverse stakeholders.

Willingness and ability to work extended hours, including some weekends.

Ability to thrive in a fast-paced environment.

Superior attention to detail and strong customer-service orientation.

Maturity, professionalism, poise, and excellent judgment.

Open to feedback and professional development.

Integrity and respect for confidential information.

This position requires a background check

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety and can be found at: https://safety.temple.edu/reports-logs/annual-security-report

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Required

Preferred

Job Industries

• Other

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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