Administrative Coordinator - Lewis Katz School of Medicine

Temple University; Philadelphia (Philadelphia County); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator to support the Dean's office at a renowned medical school. This role involves managing schedules, coordinating meetings, and providing administrative support for various projects. The ideal candidate will possess strong organizational and communication skills, proficiency in Microsoft Office Suite, and the ability to handle sensitive information with discretion. Join a dynamic team committed to excellence in education and patient care, where your contributions will make a significant impact on the academic community.

Qualifications

• Bachelor’s degree and at least one year of related experience required.
• Proven experience in an administrative role, preferably in an academic setting.

Responsibilities

• Provide comprehensive administrative support to ensure smooth operation of the Dean's office.
• Manage schedules, coordinate meetings, and handle correspondence.

Skills

Organizational Skills

Time Management

Written Communication

Verbal Communication

Microsoft Office Suite

Interpersonal Skills

Attention to Detail

Customer Service Orientation

Confidentiality

Adaptability in Fast-Paced Environment

Education

Bachelor’s Degree

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Zoom

Job description

Job Description - Administrative Coordinator - Lewis Katz School of Medicine (25000713)

Grade: T25 - On-site
The link below will give you information about the University’s T scale.
T Salary Structure

The Lewis Katz School of Medicine at Temple University is dedicated to excellence in education, research, and patient care, achieved by faculty, staff, and learners who represent and serve its diverse community. The school enjoys a national reputation for training humanistic clinicians and biomedical scientists, a school that values technical excellence and cultural competence.

The Katz School of Medicine seeks an Administrative Coordinator. As the Administrative Coordinator, you will provide comprehensive administrative support to ensure the smooth operation of the Dean's office. Your responsibilities will include managing schedules, coordinating meetings, handling correspondence, and assisting with special projects. You will act as the primary point of contact in the EA's absence, ensuring continuity and efficiency in all administrative tasks. Additionally, you will maintain an efficient receptionist area in the Dean’s Suite and provide day-to-day support for the administrative operations of the Dean’s office. You will regularly work with a wide array of university-wide constituents while handling confidential information. You will also provide administrative support for the Associate Vice Dean for Strategic Initiatives.

Required Education & Experience:

Bachelor’s degree and at least one year of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills & Abilities:

1. Proven experience in an administrative or support role, preferably in an academic or professional setting.
2. Excellent organizational and time-management skills, with the ability to juggle multiple projects and drive toward deadlines.
3. Strong written and verbal communication abilities.
4. Proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and other relevant software applications and video conferencing platforms (e.g. Zoom).
5. Ability to handle sensitive information with discretion and maintain confidentiality.
6. Strong interpersonal skills and the ability to work effectively with diverse stakeholders.
7. Willingness and ability to work extended hours, including some weekends.
8. Ability to thrive in a fast-paced environment.
9. Superior attention to detail and strong customer-service orientation.
10. Maturity, professionalism, poise, and excellent judgment.
11. Open to feedback and professional development.
12. Integrity and respect for confidential information.

This position requires a background check.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website at www.temple.edu.

Primary Location

Pennsylvania-Philadelphia-Health Sciences Campus (HSC)-Medical Education and Research Building

Temple University is an Affirmative Action, Equal Opportunity Employer, m/f/d/v.

If you require assistance completing your application, please call 215-204-4008 or email [e-mail].