Executive Assistant - Legal

Market America, Inc.; Greensboro (NC); On-site; USD 50,000 - 70,000; Full time

Job summary

Join a leading company as an Executive Assistant in the Legal department, providing vital administrative support to the Chief Legal Officer. This role requires strong organizational skills, confidentiality, and a deep understanding of business practices. You'll manage complex schedules, document meetings, and interface with senior management.

Qualifications

• 5-7 years of experience in an administrative role.
• Experience managing a complex calendar.
• Strong attention to detail and professionalism.

Responsibilities

• Manage the Chief Legal Officer's calendar and schedule meetings.
• Document meeting minutes and maintain filing systems.
• Serve as a liaison between the legal team and executives.

Skills

Time management

Communication

Organization

Confidentiality

Education

Associate’s degree in business or legal disciplines

Tools

MS Office programs (Word, Excel, PowerPoint, Outlook)

Job description

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Position Summary:

The Executive Assistant will support the Chief Legal Officer in day-to-day administrative tasks, including serving as documentation person for department meetings and project plans.

Position Title: Executive Assistant

Department: Legal Services

Reports To: Chief Legal Officer (CLO)

Position Summary:

The Executive Assistant will support the Chief Legal Officer in day-to-day administrative tasks, including serving as documentation person for department meetings and project plans.

Essential Function and Responsibilities:

• Closely maintain and manage the calendar of CLO: schedule meetings, respond to invitations, work through schedule conflicts, clearly understand and prioritize the CLO’s needs
• Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to the CLO and the Legal Services team
• Handles incoming and outgoing correspondence
• Documents weekly meeting minutes to accurately record information and sends out meeting notes
• Maintains filing system to ensure accurate record retention
• Performs personal errands as requested
• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
• Requires a high degree of organization, structure, initiative, accuracy, judgment and diplomacy as well as a thorough understanding of business practices and procedures
• Interface well with all levels of management and act as a liaison between Legal Services and internal and external executives on various projects and tasks
• Provides administrative and other support to the legal team
• Complies with company policies and procedures
• Performs other duties as needed
  
  
  

Supervisory Responsibilities:

• None, but may direct the work of others
  
  
  

Performs any other functions and duties assigned and necessary for the smooth and efficient operation of Market America.

Education & Experience:

• Associate’s degree in business, legal or equivalent disciplines
• Five (5) to seven (7) years of experience in an administrative role
• Demonstrated experience in time management including related tools and technologies
• Must have the ability to organize and coordinate multiple projects at once.
  
  
  

Computer/Communication Skills:

• Proficient use of MS Office programs: Word, Excel, PowerPoint and Outlook, required
• High energy level, comfortable performing multifaceted strategic projects in conjunction with day-to-day tactical activities
• Ability to get along and work with diverse personalities; tactful, mature, flexible
• Prioritizes and models good communication skills; follows up, timely responses, proactive and positive in approach
• Above moderate to high levels in reading comprehension, writing, and speaking in English; active listening; attention to detail
• Service oriented, but assertive/persuasive
  
  
  

Travel:

• Occasional local travel as needed
• Annual conference participation and related travel
  
  
  

Physical Requirements and Work Environment:

• Normal office environment with little exposure to dust and weather conditions prevalent at the time (i.e., cold hot/humid)
• Routinely uses standard office equipment such as computers, phones, cameras, photocopiers, and filing cabinets
• Regularly required to talk, walk, stand, bend, twist, reach with hands and arms, stoop kneel and crouch
• Raise and lower an object from one level to the another, less than twenty (20) pounds.
• Visual acuity must be a minimum or 20/40 (corrected) and normal hand/eye coordination
• Normal or corrected hearing
• Must be able to perform in an office environment where ninety (90) percent of work is performed sitting.
• Occasional long or irregular hours of work
  
  
  

Equal Opportunity. Market America | SHOP.COM considers candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability or veteran status, or any other characteristic protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Technology, Information and Internet, IT Services and IT Consulting, and Software Development

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