Executive Assistant – Law Firm

Career Group; New York (NY); On-site; USD 90,000 - 125,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

PTO

Job summary

Career Group, a prestigious boutique litigation law firm in White Plains, NY, seeks an Executive Assistant to support the Managing Partner. The role involves managing a heavy Outlook inbox, coordinating complex calendars, handling legal time entry, and assisting with travel logistics and CLE tracking.

Ideal candidates have 5+ years of administrative experience in a legal setting, remain calm under pressure, and are highly proactive with meticulous attention to detail.

Qualifications

• 5+ years of administrative experience with mandatory legal industry background.
• Calm under pressure, laser-focused, able to handle high-volume communications.
• Highly proactive with strong prioritization and flawless attention to detail.
• Must possess a valid driver's license.
• Positive attitude toward using AI to streamline tasks.

Responsibilities

• Maintain rigorous control over a heavy Outlook inbox and triage critical correspondence.
• Coordinate complex calendar management, meeting confirmations, legal time entry, and billing support.
• Coordinate domestic and international travel logistics; track CLE requirements.
• Assist with occasional personal errands (e.g., dry-cleaning, car maintenance, events).
• Partner with leadership to implement modern legal tech and AI tools to optimize workflows.

Skills

Calm under pressure

Prioritization

Attention to detail

Proactive

Tools

Outlook

Calendar management

Travel booking tools

Job description

A prestigious, boutique litigation law firm in White Plains, NY is seeking a dedicated Executive Assistant to support their Managing Partner.

Location

White Plains, NY (walkable from Metro-North train station; fully paid parking garage space provided).

Schedule

Monday - Friday, 9:00 AM - 6:00 PM

Base Salary Range

$90,000 - $125,000 (commensurate with experience) + Bonus eligible + medical/dental/vision benefits, PTO, comprehensive package

Responsibilities include:

• Maintain rigorous, precise control over a heavy Outlook inbox, managing communication flow and triaging critical correspondence.
• Handle complex calendar coordination, meeting confirmations, legal time entry, and billing support.
• Coordinate domestic and international travel logistics and track Continuing Legal Education (CLE) requirements.
• Assist with occasional personal errands (such as dry-cleaning pickup, vehicle maintenance coordination, family requests, and event planning).
• Partner with leadership to explore and utilize modern legal tech and AI tools to optimize daily workflows.

What We're Looking For:

• 5+ years of administrative experience, with mandatory legal industry background.
• Exceptionally calm under pressure, laser-focused, and capable of handling a high volume of communications without getting frazzled.
• Highly proactive with a strong instinct for prioritization and flawless attention to detail.
• Must possess a valid driver's license. High curiosity and comfort level using AI to streamline administrative tasks is a major plus!