Executive Assistant (Japanese Bilingual)

QUICK USA; Dallas (TX); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

PTO

Holidays

Job summary

QUICK USA in the North Dallas area is seeking a highly capable Bilingual Executive Assistant & Office Generalist (Japanese / English). This role splits focus between providing dedicated administrative support to corporate executives (approx. 60%) and managing general office administration for the local office (approx. 40%).

This position serves as a bridge between executive management, local staff, and global headquarters, offering a flexible and supportive working environment.

Qualifications

• Experience as EA, corporate secretary, or senior admin in a corporate environment.
• Japanese: native-level fluency required for executive communication.
• English: professional business fluency for local operations and vendor management.
• Excellent organizational, prioritization, and time-management skills.
• Strong discretion and interpersonal skills.

Responsibilities

• Provide high-level executive support to incoming/seconded executives from global headquarters.
• Manage complex calendars and coordinate high-level internal/external meetings.
• Arrange domestic and international travel and relocation logistics as needed.
• Serve as bilingual liaison translating emails, reports, and presentations between Japanese and English.
• Prepare and reconcile corporate expense reports for executive travel and operations.
• Oversee general office operations, vendor contracts, and facilities support.
• Handle standard administrative tasks, invoicing, filing, and basic bookkeeping/record-keeping.
• Manage general office communications and greet visitors professionally.
• Support local team initiatives and company events as assigned.

Skills

Executive support

Calendar management

Travel logistics

MS Office

Discretion

Interpersonal skills

Time-management

Education

Bachelor’s degree preferred

High School Diploma required

Tools

MS Office Suite

Job description

Position Overview

This company is seeking a highly capable and versatile Bilingual Executive Assistant & Office Generalist (Japanese / English). This role will split focus between providing dedicated administrative support to corporate executives from global headquarters (approx. 60%) and managing general office administration for the local corporate office (approx. 40%).

This position serves as a key bridge between executive management, local staff, and global headquarters, offering a flexible and supportive working environment.

Primary Responsibilities

1. Executive Support for Seconded Executives (approx. 60%)

• Executive Administrative Care: Provide high-level, dedicated secretarial support to incoming/seconded executives from global headquarters.

• Calendar & Meeting Management: Manage complex calendars, coordinate executive schedules, and arrange high-level internal and external meetings.

• Travel & Relocation Logistics: Organize domestic and international business travel (itineraries, flights, accommodations) and assist with executive relocation support as needed.

• Bilingual Liaison & Translation: Serve as the primary bilingual bridge between local operations and Japanese management. Translate emails, reports, and presentation materials between Japanese and English.

• Expense Reconciliation: Prepare and reconcile corporate expense reports for executive travel and operations.

2. Corporate Office Administration (approx. 40%)

• General Office Management: Oversee day-to-day office operations, maintain office supplies, manage vendor contracts, and handle general facilities support.

• Corporate Documentation: Assist with standard administrative tasks, invoice processing, filing, and basic bookkeeping/record-keeping support.

• Communication Handling: Manage general office incoming correspondence, phone calls, and greet visitors with professionalism.

• Ad-hoc Corporate Support: Support local team initiatives, company events, and general administrative projects as assigned.

Work Style & Location

• Work Location: North Dallas Area, TX (Dallas / Fort Worth Metroplex)

• Working Hours: Standard Business Hours (9am - 5pm)

• Work Arrangement:Full-time/ Hybrid flexibility on Monday and Friday

Compensation & Benefits

• Salary Range: $70,000 – $100,000 / year

• Benefits: Comprehensive benefits package based on employment status (Health insurance, PTO, Holidays, etc.).

Qualifications

• Experience: Prior experience as an Executive Assistant, Corporate Secretary, Office Manager, or Senior Administrative Assistant in a corporate environment.

• Language Proficiency:

  • Japanese: Native-level fluency (spoken and written) required for executive communication.

  • English: Professional business fluency (spoken and written) for local operations and vendor management.

• Key Skills:

  • Excellent organizational, prioritization, and time-management skills.

  • Strong interpersonal skills with high cultural awareness and discretion.

  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook, Teams).

• Education: Bachelor’s degree preferred (High School Diploma required).