Executive Assistant | Interior Design Industry

Interior Talent

Las Vegas (NV)

On-site

USD 89,301 - 114,816

Full time

14 days+

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Job summary

A leading luxury hospitality design studio in Las Vegas is seeking a proactive Executive Assistant to support the Interior Design Vice Presidents. This pivotal role involves managing schedules, drafting correspondence, and ensuring efficient operations. The ideal candidate will possess strong organizational skills and previous experience in a similar role, particularly within the interior design or hospitality sectors.

Qualifications

Prior experience as an Executive Assistant in interior design, architecture, or hospitality.
Expertise in managing complex calendars and travel arrangements.

Responsibilities

Manage complex calendars and coordinate national and international travel.
Draft and finalize high-level correspondence and reports.

Skills

Organizational Skills

Communication

Multitasking

Education

Bachelor’s degree in Business Administration

Bachelor’s degree in Communications

Tools

Microsoft Office Suite

Job description

Executive Assistant | Interior Design Industry

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Executive Assistant to Interior Design Vice Presidents

Luxury Hospitality Design Studio | Las Vegas, NV

We are hiring for a premier hospitality design studio based in Las Vegas, known for crafting timeless luxury experiences through sophisticated interiors. We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Interior Design Vice Presidents. In this pivotal role, you will provide comprehensive administrative and operational support, ensuring the seamless execution of high-level projects and day-to-day department functions.

Join a team that values innovation, collaboration, and elegance in every detail.

Key Responsibilities

Manage complex calendars, schedule meetings, and coordinate national and international travel arrangements.
Oversee staffing calendars, prepare expense reports, and handle travel requests and timesheets for the design team.
Draft, edit, and finalize high-level correspondence, reports, and presentations with meticulous attention to detail.
Conduct research and compile key information to support interior design initiatives and strategic planning.
Liaise on behalf of the VPs with clients, vendors, and internal teams with professionalism and discretion.
Lead the onboarding experience for new hires and pre-screen recruitment candidates for the design team.
Assist in creating requests for proposals, change orders, and additional service requests.
Support planning and execution of department events and meetings.
Manage incoming communication and prioritize tasks to ensure efficiency and responsiveness.
Uphold confidentiality in handling sensitive business matters.

Qualifications

Bachelor’s degree in Business Administration, Communications, or related field preferred.
Prior experience as an Executive Assistant—ideally in interior design, architecture, or hospitality.
Executive-level polish and exceptional verbal and written communication skills.
Advanced organizational and multitasking abilities—you thrive in a fast-paced, detail-driven environment.
Expertise in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Proven discretion in managing sensitive information with trust and integrity.
A proactive mindset and team spirit—you're two steps ahead, every time.
Familiarity with the interior design industry language and workflows is highly preferred but not required.
Experience with project management tools and systems is highly preferred but not required.
A creative sensibility aligned with the luxury design industry is highly preferred but not required.

For immediate review and consideration, contact: Ashley Levin - Ashley@InteriorTalent.com

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Why work with Interior Talent?

OUR CLIENTS hire us to FIND YOU
Exclusively focused on the Architecture and Design industries
We work with the DECISION MAKERS – Owners, Principals, Directors, and HR
CONFIDENTIALITY & PROFESSIONALISM: We assist with the entire process so that looking into a new opportunity is DISCRETE and CONFIDENTIAL – we highly value your current position and will never do anything that would bring your future into jeopardy
EXPERTISE: In the industry since 2003
We are your advocate and WE GET IT – we know making a career decision is difficult and we’re here for you throughout the whole process
www.InteriorTalent.com

Seniority level