Executive Assistant – Information Technology and Human Resources

Enpro Inc.; Charlotte (NC); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading industrial technology company in Charlotte is seeking an Executive Assistant to support the CIO and VP of HR. The role involves managing schedules, travel arrangements, and providing administrative support while maintaining confidentiality. The ideal candidate will possess strong organizational and communication skills, with a proven track record in a fast-paced environment. This full-time position offers an opportunity to contribute to a diverse and innovative workplace.

Benefits

Medical Insurance

Vision Insurance

401(k)

Tuition Assistance

Disability Insurance

Qualifications

• Minimum of five years' experience supporting high-level executives.
• Excellent command of Microsoft Office applications required.
• Strong organizational skills and ability to handle multiple tasks.

Responsibilities

• Manage IT and HR Leadership team calendars and travel arrangements.
• Prepare electronic expense reports and manage department budget.
• Support the corporate recruiting process and new hire onboarding.

Skills

Interpersonal Skills

Written Communication

Organizational Skills

Problem-Solving

Attention to Detail

Customer Service

Education

Associate Degree

Tools

Microsoft Office

SharePoint

PowerPoint

Job description

Executive Assistant – Information Technology and Human Resources

Executive Assistant – Information Technology and Human Resources

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The Executive Assistant will primarily provide administrative support to EnPro’s CIO & VP, HR Operations and Talent. The successful candidate must exercise good judgment in a variety of situations, balance multiple priorities, and exhibit strong written and verbal communication, administrative, and organizational skills. The candidate must be able to handle matters with a critical sense of confidentiality and discretion.

Executive Assistant – Information Technology and Human Resources role will have the following primary responsibilities:

• Management of IT and HR Leadership team calendars, including alignment and integration with the Master Calendar
• This role administratively supports the IT and HR team.
• Proactive identification and resolution of conflicting priorities across the department working with all key stakeholders.
• Excellent attention to detail, formatting, neatness, etc., of key materials or other materials prepared for distribution internal and external to the IT or HR teams that are an overall reflection on the work quality of the teams.
• Manage complex and frequently changing travel arrangements, in addition to group logistics requirements for the teams and department-related travel.
• Assume meeting planning responsibilities for the execution of department and IT / HR meetings of various sizes and at various locations, including venue preparation, administrative support, logistics, lodging, etc.
• Prepare electronic expense reports and manage department budget oversight.
• Serve as a partner for all other company executive assistants in the planning and execution of joint projects, company-wide functions, and administrative back-up.
• Proactively identify emerging department needs and perform other duties as required.
• Support/backup the Corporate recruiting process (i.e., coordinate interviews, initiate assessments/screenings/background checks, candidate correspondence, etc.)
• Support/backup new hire process for the Corporate Office (i.e., welcome letter, send new hire paperwork, input new hire into system, conduct/coordinate employee “launch” orientation, etc).
• Support/backup the planning/communication of activities (i.e., company events, support “FUN” committee, etc.)
• Support/backup enterprise-wide projects/initiatives (i.e., Annual President’s Awards, website and social media review, developing marketing material/surveys, etc.)
• Prepare, manage, and store documents as required.
• Overtime and travel may be required.

Required Skills:

Key attributes for success:

• Strong interpersonal skills and professional demeanor required to work with high level leaders, team members and administrative staff
• Excellent written skills with all forms of communication (inter-office, PowerPoint, external communications, etc.)
• Excellent customer service skills, including an ability to respond to requests simply, calmly, courteously, and promptly
• A high level of discretions and trustworthiness to handle sensitive and confidential matters
• Excellent independent problem-solving skills and initiative
• Exhibits creativity in developing new ideas and solutions to enhance efficiency and effectiveness.
• Ability to pull from internal and external resources to solve problems and complete tasks with minimal to no supervision
• Excellent organizational skills, ability to be proactive, and an ability to handle detail
• Ability to handle multiple tasks and to prioritize appropriately
• Ability to anticipate and proactively address the needs of the CIO, VP HR, and the IT and HR departments
• Demonstrated time-management skills
• Proven flexibility in a dynamic workplace
• Willingness to assume responsibility and to follow through.
• Excellent command of Microsoft Office applications (Microsoft Word, Excel, and PowerPoint)
• Advanced proficiency in Microsoft PowerPoint and presentation design required for strategy and roadmap creation
• SharePoint experience needed.

Required Experience:

Pre-requisites and skills required:

• Proven track record in a fast-paced, performance driven environment
• Minimum of five years' experience which includes working with high-level executives, managing complex schedules, and handling confidential information with discretion.
• Associate degree or equivalent work experience
• Good judgment with a high degree of tact, diplomacy, and integrity required.
• Ability to anticipate needs, think critically and offer solutions.
• Highly organized with a strong attention to detail and strong calendar management skills
• Professional demeanor, strong judgment and maturity.
• Required to have exceptional communications skills, both verbal and written.
• Strong interpersonal skills and ability to connect with people at all levels.

Enpro is a leading industrial technology company focused on critical applications across many end-markets, including semiconductor, industrial process, commercial vehicle, sustainable power generation, aerospace, food and pharma, photonics and life sciences. The company operates in two segments: Sealing Products and Advanced Surface Technologies.

At Enpro, we believe that diversity drives innovation and inclusion fosters growth. We are committed to creating a workplace where everyone feels valued and respected. Our employment decisions are based on merit, qualifications, and business needs, without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, marital status, military service, or any other status protected by applicable law. If you require accommodation due to a disability at any time during the recruitment and/or assessment process, please contact Human Resources, and we will make all reasonable efforts to accommodate your request.

Enpro Inc. is an equal opportunity employer. Legal authorization to work in the United States is required. We will not sponsor employment visas now or in the future for this job.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Industrial Machinery Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Tuition assistance

Disability insurance

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