Executive Assistant III, People eXperience & Technology

Amazon; New York (NY); On-site; USD 109,000 - 176,000; Full time

Job summary

Amazon.com Services LLC is seeking a senior-level Executive Assistant to provide single-threaded support to a VP in the PXT AGIC organization. This is a high-visibility, fast-paced role requiring discretion, judgment, and broad business acumen.

You will be a trusted partner and force multiplier enabling leadership effectiveness across a global organization with various dependencies. From Day One, you will focus on keeping the leader and team organized, informed, and on task.

Qualifications

• 8+ years of executive assistant experience.
• Experience with C-level calendar management.
• Experience as an Executive Assistant.
• Proven ability to support senior leaders with discretion.

Responsibilities

• Partner with VP's Office to coordinate with senior leaders and EAs.
• Manage the VP's calendar with calendar optimization and conflict resolution.
• Coordinate complex domestic and international travel itineraries.
• Own expense report coordination and submission.
• Plan leadership offsites, all-hands, and team events with end-to-end logistics.
• Track and drive completion of key deliverables and follow up on overdue items.

Skills

MS Office

Executive calendar

EA experience

VP support

Tools

MS Office suite

Job description

Job ID: 10538118 | Amazon.com Services LLC

The PXT AGIC organization is seeking a senior-level Executive Assistant to provide single-threaded support to a L10 leading PXT AIGC. This is a high-visibility, fast-paced, and strategically critical role for a seasoned professional who operates with high levels of discretion, judgment, and business acumen. You will serve as a trusted partner and force multiplier who enables leadership effectiveness across a complex, global organization with various dependencies with other STeam leaders.

This is not a traditional administrative role. You will operate as a strategic partner who anticipates needs, drives operational rigor, and ensures the VP's time and attention are directed toward the highest-impact priorities. You must be comfortable navigating ambiguity, exercising independent judgment, and influencing across all levels of the organization. A strong sense of ownership and the ability to maintain composure under pressure are essential.

From Day One, this role will focus on keeping the organization’s leader and team organized, informed, and on task. High-level calendar management and scheduling will require exceptional attention to detail, superb time management, and the ability to juggle multiple priorities and last-minute escalations while partnering effectively with Executive Assistants throughout the organization to get things done.

This role offers unparalleled exposure to senior leadership decision-making, enterprise-wide people strategy, and the opportunity to shape how Amazon develops its most senior talent and reimagines its operating model for the AI era.

This role requires five (5) days a week in office.

Key job responsibilities

• Executive Partnership: Operate as an extension of the VP's office, partnering with senior leaders and cross-functional EAs to ensure seamless coordination across the AIGC and PXT teams.
• Strategic Calendar Management: Own and optimize the VP's calendar as a strategic asset - ensuring time allocation reflects business priorities, protecting focus time, and proactively resolving conflicts across multiple time zones and senior stakeholders.
• Travel Coordination: Manage complex domestic and international travel itineraries, optimizing productivity and compliance with Amazon travel policies, and anticipating and resolving disruptions proactively.
• Expense Management: Own expense report coordination and submission, ensuring accuracy, timeliness, and policy compliance.
• Meeting & Event Management: Plan and execute leadership offsites, all-hands and all-team meetings, team events, recognition, and cross-organizational forums - managing end-to-end logistics including agendas, venues, catering, AV, and post-event follow-up.
• Deliverable Tracking: Track and help drive completion of key deliverables, following up on overdue items to keep the organization on task.
• EA Partnership & Mentorship: Serve as a lead Executive Assistant for the organization, providing guidance, coordination, and best-practice support to EAs across the org, and partnering with Assistants across Amazon.
• Stakeholder Management: Build and maintain strong relationships with business partners, stakeholder EAs, and leaders across Amazon, serving as a trusted point of contact for the VP's organization and external partners.
• Confidentiality & Discretion: Handle highly sensitive people-related information - including executive talent, compensation, and workforce strategy - with the utmost confidentiality.

Basic Qualifications

• Experience with Microsoft Office products and applications
• Experience with C-level executive calendar management
• Experience as an Executive Assistant
• 8+ years of executive assistant experience

Preferred Qualifications

• Experience managing teams
• Experience working in a matrixed organization

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you're applying in isn't listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits .

USA, NY, New York - 108,600.00 - 176,000.00 USD annually