Executive Assistant I, AI-Enabled HR Platforms

Socket.dev; Seattle (WA); On-site; USD 80,000 - 97,000; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

HR Experience Foundation Products & Technology (HRxF) in Seattle is seeking an Executive Assistant to support two Directors on the HRxF PXT team. This role involves managing confidential information, coordinating calendars, planning events, and arranging domestic and international travel in a fast-paced environment.

Applicants should have 3+ years in senior leadership support or 1+ year Amazon experience, strong Microsoft Office skills, and executive calendar management experience.

Qualifications

• 3+ years of senior level leadership support or 1+ year Amazon experience.
• High school or equivalent diploma.
• Experience with Microsoft Office products and applications.
• Experience with executive level calendar management.

Responsibilities

• 5 days/week in-office.
• Manage complex calendar and scheduling to support teams in multiple locations.
• Manage domestic and international travel.
• Manage expense report coordination and submission.
• Organize and assist with team activities (meetings, off-sites, events).
• Ensure timely completion of critical tasks and follow up on open matters.
• Work with leadership, program managers, recruiting, and other EAs.
• Develop and maintain new mechanisms within the team.

Skills

Calendar management

Travel coordination

Executive support

Event planning

Expense reports

Education

High school diploma

Tools

Microsoft Office

Job description

HR Experience Foundation Products & Technology (HRxF) is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. HRxF sits at the intersection of employee support operations and the technology platforms that power them. We are looking for someone to support two Directors on our HRxF PXT team in Seattle, Washington.

This Executive Assistant will be responsible for handling confidential information and maintaining professionalism in dealing with senior executives. Role responsibilities include managing multiple complex calendars, planning and organizing events of all sizes, and coordinating domestic and international travel. You will help build a positive team environment and establish working relationships inside and outside of the group.

This role requires five (5) days a week in office.

Key job responsibilities

• 5 days/week in-office requirements
• Manage complex calendar and scheduling to support teams in multiple locations
• Manage domestic and international travel
• Manage expense report coordination and submission
• Organize, execute, and assist with team activities (staff meeting agendas, all-teams meetings, off-sites, and team social events)
• Ensure the timely completion of critical tasks and follow up on open matters
• Work closely with the leadership team, program managers, recruiting, and other EA's
• Help to develop & maintain new mechanisms within the team

Basic Qualifications

• 3+ years of senior level leadership support, or 1+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications
• Experience with executive level calendar management

Preferred Qualifications

• Experience in a fast-paced, high-tech company
• Experience managing multiple calendars

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

Benefits

• health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage)
• 401(k) matching
• paid time off
• parental leave

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 80,200.00 - 97,400.00 USD annually