Executive Assistant , Digital Acceleration

Socket.dev; Bellevue (WA); On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Health insurance (medical, dental, etc

401(k) matching

Paid time off

Parental leave

Job summary

Amazon is seeking an experienced Executive Assistant to act as a strategic business partner for two Directors in Digital Acceleration. The role requires exceptional attention to detail, deadline-driven work, and the ability to juggle multiple critical requests from internal and external stakeholders while maintaining discretion with confidential information.

The ideal candidate will drive organizational effectiveness by implementing scalable processes and best practices across the leadership

Qualifications

• 5+ years of senior level leadership support required.
• Proficiency with Microsoft Office applications.
• Experience handling confidential information with discretion.

Responsibilities

• Support Directors with calendar management and stakeholder coordination.
• Assist in annual planning cycles and organizational processes.
• Coordinate domestic and international travel arrangements.
• Organize staff meetings, agendas, and follow-ups.
• Manage end-to-end logistics for all-hands and similar events.
• Oversee space management and team moves/reconfigurations.
• Support team morale events and budget tracking via expense reports.

Skills

Senior leadership support

Microsoft Office

Confidential information handling

Education

High school diploma

Tools

Microsoft Office

Job description

This role will serve as a strategic business partner, managing complex executive operations for 2 Directors in Digital Acceleration. This exciting role requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggling multiple critical requests across internal and external stakeholders, all while proactively anticipating needs and driving improvements across the leadership team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. The ability to be flexible and change direction at a moment's notice is critical for success in this role. We work as a global team, dealing with multiple stakeholders across the business and product teams: therefore, it is essential to have the ability to work successfully in a team environment and build effective working relationships inside and outside the group.

The ideal candidate will drive organizational effectiveness through the development and implementation of scalable processes, programs, and best practices that can be leveraged across the broader EA community.

Key job responsibilities

• Effectively and proactively support Director's with strong collaboration and the ability to partner with the Admin Community on complex calendar management initiatives.
• Serve as a business partner ensuring strategic, proactive and thoughtful support of our yearly organizational planning cycles.
• Schedule & manage cost-effective travel, both domestic and international
• Organize and support recurring staff meetings, including agenda preparation, documentation, and follow-up.
• Manage end-to-end logistics for all-hands and similar meetings.
• Drive and own space management initiatives to include management of team space, moves and re-configurations.
• Support employee morale (team events, org-wide events, celebrations, etc.).
• Create and submit expense reports while managing budget tracking

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience
• High school or equivalent diploma
• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.

Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Bellevue - 82,700.00 - 129,800.00 USD annually