Executive Assistant III Onsite Office & Exec Support Oxnard

Rheem Manufacturing Company; Oxnard (CA); On-site; USD 64,000 - 96,000; Full time

Job summary

Rheem Manufacturing Company in Oxnard, California, seeks an Executive Assistant III to provide strategic administrative support to the Sr. Vice President of Product, Marketing, & Training. This on-site role also manages the Oxnard office operations, events, and travel logistics.

You will coordinate calendars, draft communications, support internal culture activities, and maintain records, while ensuring confidential handling of information and smooth daily workflow at the California facility.

Qualifications

• Associates degree or equivalent required.
• 5+ years in an Executive Assistant role.
• Proficiency with MS Office including Outlook, Teams, Excel, PowerPoint, Word.
• Ability to handle confidential information and manage calendars.

Responsibilities

• Provide administrative support such as writing and editing emails, drafting memos, and preparing communications for the executive.
• Manage the executive’s calendar, schedule appointments, prioritize sensitive matters, coordinate internal meetings.
• Support culture-building activities and small-scale office events.
• Coordinate logistical aspects of meetings, trainings, and company events, including RSVPs and A/V needs.
• Maintain comprehensive and accurate records.
• Identify opportunities to streamline administrative processes and improve workflows.
• Prepare correspondence, respond to inquiries, and route communications to proper departments.
• Take notes and action items for follow-up.
• Perform minor accounting duties and support Accounts Payable to process payments.
• Organize meetings, schedule rooms, send reminders, and arrange catering.

Skills

Calendar management

Executive communication

Travel coordination

Time management

Discretion

Problem solving

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

Outlook

Teams

Excel

PowerPoint

Word

Job description

Rheem Manufacturing Company in Oxnard, California, seeks an Executive Assistant III to provide strategic administrative support to the Sr. Vice President of Product, Marketing, & Training. This on-site role also manages the Oxnard office operations, events, and travel logistics.

You will coordinate calendars, draft communications, support internal culture activities, and maintain records, while ensuring confidential handling of information and smooth daily workflow at the California facility.