Executive Assistant III: Creative Admin Support (Student)

at Hospital Authority; Fort Lee (NJ); On-site; USD 12,000 - 16,000; Full time

Job summary

Hospital Authority is seeking an Executive Assistant III to provide senior-level support within the Human Resources Division of the HA Head Office. The role covers office administration, document design, data reporting, and stakeholder liaison.

The successful candidate will show initiative, be organized, and capable of generating presentations and reports. The incumbent will handle poster design, video production, corporate guidelines, data consolidation, and feedback via WhatsApp.

Qualifications

• Form 5 / Secondary 5 required.
• Experience with graphic design or media production preferred.
• Proficiency in Microsoft Office (Excel, PowerPoint).
• Immediate availability.
• Able to work 2 to 3 full days per week.

Responsibilities

• Provide executive support for a wide spectrum of office administration duties.
• Assist in poster, smart tips/safety alerts design and video production/animation with AI design tools.
• Prepare corporate guidelines and review forms.
• Perform data input, consolidation and reporting with analysis.
• Liaise with service users via phone and WhatsApp for feedback.

Skills

Graphic design

Media production

Microsoft Office

Data input & consolidation

Canva

Procreate

Copilot

Education

Secondary education (Form 5)

Tools

Canva

Procreate

Copilot

Job description

Hospital Authority is seeking an Executive Assistant III to provide senior-level support within the Human Resources Division of the HA Head Office. The role covers office administration, document design, data reporting, and stakeholder liaison.

The successful candidate will show initiative, be organized, and capable of generating presentations and reports. The incumbent will handle poster design, video production, corporate guidelines, data consolidation, and feedback via WhatsApp.