Executive Assistant III

PBG; Washington (District of Columbia); On-site; USD 75,000 - 100,000; Full time

Benefits offered by this job

401K

Medical Plan

Dental and Vision

Employee Assistance Program

Short/Long-term disability

Life and AD&D

Bonuses

Paid Time Off

Career Development

Spot Bonus

Job summary

PBG is seeking an experienced Executive Assistant to support the executive team on a headquarters professional support services program. The role involves calendar management, travel planning, meeting coordination, and handling correspondence for a federal agency with multiple offices in the Greater Washington, DC region.

The candidate will maintain confidential executive documents, assist in coordinating projects, and serve as a liaison between executives and internal/external stakeholders,

Qualifications

• Nine (9) years of experience.
• Bachelor's degree, or thirteen (13) years of experience.
• SECRET security clearance required prior to contract performance.
• Proficiency with Microsoft Office Suite including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, Power BI.

Responsibilities

• Provide comprehensive administrative support to executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Ensure administrative tasks meet quality standards.
• Maintain and organize executive documents with confidentiality and compliance.
• Coordinate and manage executive projects and interface with internal/external stakeholders.
• Plan and coordinate meetings, conferences, and events with logistics, agendas, and follow-up.

Skills

Calendar management

Travel arrangements

Meeting coordination

Executive support

Communication with stakeholders

Education

Bachelor's degree or 13 years experience

Tools

Outlook

Teams

Word

PowerPoint

Excel

Project

Visio

Power BI

Job description

PBG delivers mission-focused solutions that eliminate inefficiency and power transformation for federal agencies requiring agility, security, and impact.

Executive Assistant III

Location : On-site at the Customer's headquarters in Washington, DC.

Clearance/Screening Requirements : SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.

Position Summary:

PBG is seeking an experienced Executive Assistant to provide comprehensive administrative support to the executive team of our Customer, a Federal agency, on a headquarters professional support services program. This key position handles calendar management, travel arrangements, meeting coordination, and correspondence, and ensures administrative tasks meet task quality standards. The program provides approximately two hundred (200) professional support personnel across the Customer's nine (9) headquarters offices in the Greater Washington, DC region, with growth expected over the life of the contract. The Executive Assistant maintains and organizes executive documents, assists in coordinating and managing executive projects, and serves as a key point of contact between executives and internal and external stakeholders. The role consults frequently with onsite Government management.

Key Responsibilities:

The Executive Assistant shall be responsible for the following:

• Provide comprehensive administrative support to the executive team, including calendar management, travel arrangements, meeting coordination, and correspondence handling.
• Ensure administrative tasks meet task quality standards.
• Maintain and organize executive documents, ensuring accuracy, confidentiality, and compliance with internal policies.
• Assist in coordinating and managing executive projects, ensuring timely completion and alignment with task goals.
• Serve as a key point of contact between executives and internal and external stakeholders, ensuring effective and efficient communication.
• Plan and coordinate executive meetings, conferences, and events, including logistics, agendas, and follow-up activities.
• Identify opportunities for process improvement and implement changes to enhance administrative efficiency and effectiveness.
• Consult frequently with onsite Government management on operations and execution results in planning and delivery.
• Prepare written communication in accordance with the Customer's writing guide, free of typos, grammar discrepancies, and formatting flaws.

Minimum Qualifications:

• Nine (9) years of experience.
• Proficiency using standard Microsoft Office software, including Outlook, Teams, Word, PowerPoint, Excel, Project, Visio, and Power BI.
• Bachelor's degree, or thirteen (13) years of experience.
• SECRET personnel security clearance issued by the Defense Counterintelligence and Security Agency (DCSA), required prior to contract performance.

#WHYPBG

We have successfully built a company culture based on our single most important asset - our employees. At PBG we are passionate about employee engagement and make it our business to provide our employees a range of challenging and rewarding opportunities that align with business strategy, promoteteam workand inspire innovation. A job is where you are spending most of your day, so PBG believes in making it a fun, collaborative and productive environment. We want our employees to have the opportunity to grow and be part of a company that is making a lasting contribution to our customers.

Benefits:

• 401K Retirement Plan
• Medical Plan options with significant financial investments from PBG
• Prescription benefit plan
• Dental and Vision coverage
• Employee Assistance Program
• Short term / Long-term disability
• Supplemental group life and AD&D options
• Yearly Bonuses
• Generous Paid Time Off / Paid Holidays
• Career/Professional Development Program
• Spot Bonus Program

Equal Employment Opportunity Statement:

PBG is an equal opportunity employer and makes all employment decisions based on job-related qualifications, skills, experience, and business needs. We do not discriminate against any applicant or employee based on legally protected characteristics, including but not limited to race, color, religion, sex, national origin, age, disability, genetic information, or veteran status, in accordance with applicable federal, state, and local laws. PBG complies with all laws regarding non-discrimination in employment in every location in which the company operates

Disclaimer:

This job description reflects management's assignment of essential job functions but is not intended to be a comprehensive list of all activities, duties and responsibilities required by the job incumbent. Nothing in the herein restricts management's right to assign or reassign duties and responsibilities to this job at any time.
This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.