Executive Assistant III

State of South Carolina; Columbia (SC); On-site; USD 45,000 - 65,000; Full time

Job summary

The State Treasurer's Office seeks an Executive Assistant to provide high-level administrative support in a dynamic environment. This position requires strong organizational skills and the ability to manage multiple priorities while maintaining a high quality of work. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills. Applicants must hold a Bachelor's degree in a related field and have significant experience in relevant administrative roles.

Qualifications

• Minimum four years relevant experience in business management or administrative support.
• Ability to coordinate diverse administrative functions and develop effective relationships.
• Prior experience with senior leadership preferred.

Responsibilities

• Perform a broad variety of administrative responsibilities in a fast-paced environment.
• Assist executive staff in preparing legal documents and contracts.
• Manage an active calendar and organize meetings for senior leadership.

Skills

Communication

Organization

Emotional Intelligence

Problem Solving

Education

Bachelor's degree in business administration, accounting, finance or relevant major

Tools

Microsoft Excel

Microsoft Office Suite

Job description

Acts as the Executive Assistant for leadership in the Executive Division of the State Treasurer's Office, an agency that promotes a culture that stresses high performance, accountability and collaboration.

• Excels in performing a broad variety of administrative responsibilities for the State Treasurer's Office in a fast-paced environment that supports high performance, exceptional work product, accountability and collaboration.
• Prioritizes conflicting needs of staff, handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Provides support to senior leadership for various special projects, research assignments and agency projects. Coordinates and communicates with necessary parties. Complies, documents and retains information related to the State Treasurer's Office initiatives and programs. Identifies and coordinates available resources to manage and accomplish administrative assignments.
• Performs complex research and analysis on applicable laws and regulations to assist the executive preparation of legal documents.
• Assists the executive staff in the review, drafting and editing of contracts, legislation and other legal documents.
• Assists in preparation of meetings of the State Fiscal Accountability Authority, Board of Financial Institutions and Quarterly STO Investment meetings which includes research and preparation of reports.
• Manages an extremely active calendar of appointments, shelters work products to completion, reviews and edits complex documents, performs research, creates and maintains tracking documents, and organizes and maintains paper and electronic files. Composes general correspondence and reports. Compiles, documents and retains information related to agency initiatives and programs.
• Cross trains and serves as backup for Legislative matters.
• Serves as liaison to the general public, public officials and other state institutions as well as state and local government representatives.

Agency Minimum Qualifications*:
A Bachelor's degree in business administration, accounting, finance or relevant major. A minimum of four (4) years of relevant experience in business management, legal administration, public administration, administrative support services, or project management.

*Candidates must specifically meet the Agency Minimum Requirements or an equivalent combination of education and experience to be considered for this position.

Additional Requirements:
Ability to coordinate diverse administrative functions. Knowledge of modern office practices, procedures and equipment. Ability to establish and maintain effective working relationships. Incumbent must have excellent verbal and written communication skills. Ability to plan and organize effectively. Ability to exercise sound judgment and confidentiality at all times. Proficient in Microsoft Excel and other Microsoft Office products.

The State Treasurer's Office promotes a culture that stresses high performance, accountability and collaboration.

The successful candidate must be high energy and able to adaptto a fast-paced environment, while juggling multiple priorities and still delivering quality work. Must possess a high degree of emotional intelligence, positive attitude, utilize a solution-driven approach to problem solving and understand the importance of maintaining positive working relationships with both internal staff and external service providers.These qualities will enable the ideal candidate to be best suited to further our mission of providing consumer facing investment and financial programs to the citizens of South Carolina.

Must be able to safely lift and carry files, books and reports weighing up to 20 lbs. Must be able to sit, stand, and walk for intermittent periods of time. Must be able to reach, bend, and twist at the waist to perform filing, desk work, and operate general office equipment.

Finance and/or accounting or paralegal experience is highly preferred. Advanced Microsoft Office Suite skills as well as experience with document management are highly preferred. Previous experience working with Senior Leadership of an organization.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from consideration for employment. Please complete the state application to include all current and previous work history and education. Please submit a copy of college transcript along with completed application. A resume will not be accepted in lieu of a completed state application to determine if an applicant has met the qualifications for the position.