Administrative Assistant - Residential Services

Babcock Center; West Columbia (SC); On-site; USD 40,000 - 65,000; Full time

Job summary

A leading company in mental health care is seeking an Administrative Assistant for their Residential Services department. This entry-level position requires a high school diploma and strong organizational and communication skills. Responsibilities include managing records, supporting senior management, and ensuring efficient office operations. A flexible schedule is needed, and the role is vital for maintaining a professional atmosphere within the team.

Qualifications

• 1-2 years of experience with administrative work preferred.
• Excellent verbal and written communication skills.
• Proficiency with the Microsoft Office Suite including Outlook, Word, Excel, and PPT.

Responsibilities

• Provide administrative support to the Senior Director of Residential Services.
• Assist management with administrative functions and communications.
• Record accurate and detailed meeting minutes.

Skills

Communication

Organizational skills

Multi-tasking

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Join to apply for the Administrative Assistant - Residential Services role at Babcock Center

5 days ago Be among the first 25 applicants

Join to apply for the Administrative Assistant - Residential Services role at Babcock Center

Get AI-powered advice on this job and more exclusive features.

General Responsibilities

Provide administrative support to the Senior Director of Residential Services and the Residential Department in various administrative duties. Assists with various administrative tasks including but not limited to; reporting, calendar management, filing, meeting minutes, records and information management, gathering and compiling data in various formats, coordinating meeting space, and answering phone calls and general inquiries from staff, management, and families.

General Responsibilities

Provide administrative support to the Senior Director of Residential Services and the Residential Department in various administrative duties. Assists with various administrative tasks including but not limited to; reporting, calendar management, filing, meeting minutes, records and information management, gathering and compiling data in various formats, coordinating meeting space, and answering phone calls and general inquiries from staff, management, and families.

Quality in work performance. Promptness in carrying out assigned orders and directives. Accuracy in all work performed. Efficiency in the performance of assigned duties. Neatness in work area. Must comply with the established policies and procedures. Must maintain working relationship with Babcock Center personnel. Must be capable of working with limited supervision. Must be motivated, self-starting, and possess the ability to obtain closure on projects. Work must be accurate and of professional quality.

Duties

• Maintain paperwork and files as needed, ensure items are ordered properly and records are maintained and retained according to policy and procedure.
• Assist management/directors with administrative functions, calendar management, and communications.
• Review documents and presentations to ensure that documents and presentations are free of spelling and other grammatical errors.
• Record accurate and detailed meeting minutes.
• Prepare and maintain various reports.
• Retrieve information as requested from records, emails, minutes, and other related documents.
• Prepare data and analytic summaries as needed.
• Gather and compile attendance information for activities.
• Coordinate conference room management and calendar.
• Copy, collate, and distribute Winter and Summer Menus.
• Update grocery shopper information.
• Assist the Residential team as needed with duties such as but not limited to; general data entry, file maintenance, and telephone and email communication.
• Purchase supplies and vendor services (including printing services) in accordance with Babcock Center's Procurement Policy.
• Acts as liaison for the Residential Department, when needed, to other supporting departments for the company.
• Maintain a pleasant atmosphere in the work environment.
• Miscellaneous typing, filing, and routine office work.
• Answer telephone, take and deliver messages.
• Become knowledgeable of and adhere to Babcock Center’s Policies and Procedures.
• Attend scheduled staff meetings and other meetings as appropriate.
• Report all problems regarding security, vandalism, and theft.
• Use good judgment in safeguarding the confidentiality of records and personal information pertaining to Babcock Center, employees, clients, etc.
• Must maintain a professional working demeanor with various professional staff, peers, and supervisors.
• Identifying opportunities for efficiency and improvements in processes, systems, and reporting through independent investigation and research
• Creates requisitions as needed for the Residential department.
• Backup the front desk/receptionist as needed.
• Assists with company fundraisers and activities.
• Other duties as assigned.
  
  

Working Hours

The Administrative Assistant, Residential Services is expected to work 40 hours per week. Typical hours are 8:00am-4:30pm however, this person must be willing to work a flexible schedule to conduct agency business when necessary.

Working Conditions

Works in a well-lighted and well-ventilated office area. Sits, stands, and walks during the workday. Subject to working relationships with all employees of Babcock Center and other program staff.

Supervision

The direct supervisor for the Administrative Assistant, Residential Services is the Senior Director of Residential Services.

Typical Physical Demands

Sitting, standing, bending, stooping, reaching, frequent lifting, and manual dexterity sufficient to operate standard office machines. Must have a normal range of hearing and vision.

Typical Mental Demands

Must be able to deal with stress associated with fast-paced work environment and multi-tasking. Formulate decisions and act upon them. Adapt to changing work situations. Grasp and apply new ideas. Communication with various personalities at all levels.

Hazards/Potential Hazards

Cleaning chemicals, ergonomic hazards: static postures, repetitive motion, trip hazards such as file drawers and electrical wires video display terminals.

Qualifications

• High school diploma or GED.
• 1-2 years of experience with administrative work preferred.
• Excellent verbal and written communication skills.
• Exceptional organizational skills.
• Must have sincere desire to assist clients, staff, visitors, and family members.
• Ability to multi-task effectively.
• Proficiency with the Microsoft Office Suite including Outlook, Word, Excel, and PPt.
• Proficiency with internet functionality and usage.
• Proficient with telephone skills, filing procedures, and other general clerical duties.
  
  

Ability to maintain courteous and effective communication

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Other

Job function

• Job function

  Administrative

• Industries

  Mental Health Care

Referrals increase your chances of interviewing at Babcock Center by 2x

Sign in to set job alerts for “Administrative Assistant” roles.

Administrative Assistant / Business License Specialist III - 177171

Administrative Assistant (Barber and Cosmetology)

Prog Asst - Admission Coord - 60011234 -YC

Family Resource Center Administrative Assistant

Columbia, SC $45,000.00-$65,000.00 4 weeks ago

Executive Assistant to Deputy Director of Healthcare Quality-61009009

Columbia, SC $40,000.00-$45,000.00 3 weeks ago

Lexington, SC $50,000.00-$60,000.00 1 day ago

Columbia, SC $40,768.00-$52,416.00 1 month ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.