Executive Assistant II, System Quality

Adventist HealthCare; Gaithersburg (MD); On-site; USD 60,000 - 88,000; Full time

Job summary

Adventist HealthCare is seeking an experienced Executive Assistant II to support the System Quality leadership team. You will coordinate committee meetings, prepare letters, reports and minutes, and manage scheduling to keep executives aligned and informed.

The role emphasizes confidentiality, calendar management, special projects, data collection, and filing systems, with opportunities to support performance improvement initiatives and cross-functional collaboration.

Qualifications

• High School Diploma or GED required.
• Associates degree preferred.
• 3-5 years of experience as an Executive Assistant or servicing senior leadership/upper management.
• Exceptional or advanced computer skills in Microsoft Office.
• Knowledge of Visio and Microsoft Publisher.
• Excellent verbal and written communication skills.
• Excellent attention to detail.
• Proficient with standard office equipment (fax, copier, computer).
• Ability to establish positive working relationships internally and externally.
• Strong organizational skills.
• Ability to multi-task.

Responsibilities

• Coordinate committee meetings and prepare letters, reports and minutes; schedule meetings.
• Prepare yearly schedules for Board, Town Hall and Executive Staff meetings.
• Manage and coordinate office and administrative functions.
• Coordinate and lead special projects.
• Support clinical and performance improvement initiatives.
• Lead and support designated committees.
• Coordinate data collection, compilation and submission.
• Develop and maintain electronic filing system for admin and personnel records.

Skills

Microsoft Office

Communication

Organizational skills

Scheduling

Data handling

Education

High School Diploma or GED

Associates degree preferred

Tools

Visio

Microsoft Publisher

Job description

Support CenterIf you are a current Adventist HealthCare employee, please click this link to apply through your Workday account.Adventist HealthCare seeks to hire an experienced Executive Assistant II for our System Quality leadership team who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.As an Executive Assistant II, you will:• Perform a wide variety of administrative functions including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, and meeting minutes, scheduling meetings.• Prepares yearly schedules for Board, Town Hall and Executive Staff meetings• Manage and coordinates office and administrative functions• Coordinates and leads special projects• Support the clinical and performance improvement initiatives• Leads and supports committees as designated• Coordinates data collection, compilation and submission• Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidentialQualifications include:• High School Diploma or GED required• Associates degree preferred• 3-5 years of experience as an Executive Assistant, or servicing senior leadership/upper management• Exceptional or advanced computer skills in Microsoft office (Excel, Word, PowerPoint)• Knowledge of Visio and Microsoft Publisher• Excellent verbal and written communication skills• Excellent attention to detail• Proficient with standard office equipment (i.e. fax, copier, computer)• Ability to establish positive working relationships internally and externally• Strong organizational skills• Ability to multi-taskWork Schedule:Employment Type: Full-timeHours per Week: 40 hours/weekTypical Daily Schedule: 8 am-5 pm, Monday through FridayShift Type: Day ShiftHoliday Requirements: Follow the company holiday calendarPay Range:$60,486.56 - $87,705.51If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.Under the Fair Labor Standards Act (FLSA), this position is classified as:United States of America (Exempt)At Adventist HealthCare our job is to care for you.We do this by offering:Work life balance through nonrotating shiftsRecognition and rewards for professional expertiseFree Employee parkingMedical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hireEmployer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)Paid Time OffEmployer retirement contribution and match after 1-year of eligible employment with a 3-year vesting periodVoluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insuranceSubsidized childcare at participating childcare centersTuition ReimbursementEmployee Assistance Program (EAP) supportAs a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.If you want to make a difference in someone’s life every day, consider a position with a team of professionals who are doing just that, making a difference.Join the Adventist HealthCare team today, apply now to be considered!COVID-19 VaccinationAdventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.Tobacco and Drug StatementTobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use.While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result.Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. (\"Nicotine products\" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).Equal Employment OpportunityAdventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs.Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.