Executive Assistant II, System Quality

Adventist HealthCare; Buffalo (NY); On-site; USD 60,000 - 88,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Disability insurance

Life insurance

Paid time off

Retirement match

Tuition reimbursement

EAP support

Free parking

Job summary

Adventist HealthCare in Maryland seeks an experienced Executive Assistant II to support the System Quality leadership team, assisting with scheduling, correspondence, and meeting documentation.

The role requires strong Microsoft Office skills, superb organization, and the ability to manage confidential information while coordinating committees and initiatives across the organization.

Qualifications

• High School Diploma or GED is required.
• Associates degree is preferred.
• 3–5 years of experience as an Executive Assistant or servicing senior leadership/upper management.

Responsibilities

• Coordinate committee meetings, prepare letters/correspondence, reports and meeting minutes, and schedule meetings.
• Prepare yearly schedules for Board, Town Hall and Executive Staff meetings.
• Manage and coordinate office and administrative functions.
• Coordinate and lead special projects.
• Support the clinical and performance improvement initiatives.
• Lead and support committees as designated.
• Coordinate data collection, compilation and submission.
• Develop and maintain electronic filing system for administrative and personnel records, ensuring confidentiality.

Skills

Microsoft Office

Excel

Word

PowerPoint

Visio

Publisher

Verbal and written communication

Organizational skills

Multi-tasking

Education

High School Diploma or GED

Associates degree preferred

Tools

Visio

Publisher

Job description

Executive Assistant II

Adventist HealthCare seeks to hire an experienced Executive Assistant II for our System Quality leadership team who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

Responsibilities

• Perform a wide variety of administrative functions including but not limited to coordinating committee meetings, preparing letters/correspondence, reports, and meeting minutes, scheduling meetings.


• Prepares yearly schedules for Board, Town Hall and Executive Staff meetings


• Manage and coordinates office and administrative functions


• Coordinates and leads special projects


• Support the clinical and performance improvement initiatives


• Leads and supports committees as designated


• Coordinates data collection, compilation and submission


• Develop and maintain electronic filing system for administrative and personnel records, ensuring that this information is confidential

Qualifications

• High School Diploma or GED required


• Associates degree preferred


• 3-5 years of experience as an Executive Assistant, or servicing senior leadership/upper management


• Exceptional or advanced computer skills in Microsoft office (Excel, Word, PowerPoint)


• Knowledge of Visio and Microsoft Publisher


• Excellent verbal and written communication skills


• Excellent attention to detail


• Proficient with standard office equipment (i.e. fax, copier, computer)


• Ability to establish positive working relationships internally and externally


• Strong organizational skills


• Ability to multi-task

Work Schedule

• Employment Type: Full-time


• Hours per Week: 40 hours/week


• Typical Daily Schedule: 8 am-5 pm, Monday through Friday


• Shift Type: Day Shift


• Holiday Requirements: Follow the company holiday calendar


• Pay Range: $60,486.56 - $87,705.51


• If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.


• Under the Fair Labor Standards Act (FLSA), this position is classified as: United States of America (Exempt)

Benefits

• Work life balance through nonrotating shifts


• Recognition and rewards for professional expertise


• Free Employee parking


• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire


• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)


• Paid Time Off


• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period


• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance


• Subsidized childcare at participating childcare centers


• Tuition Reimbursement


• Employee Assistance Program (EAP) support

About Adventist HealthCare

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County. Consider joining a team of professionals who are doing just that, making a difference.

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use. While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result. Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. (Nicotine products include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).)

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law. Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs. Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.

Our Mission

We extend God's care through the ministry of physical, mental and spiritual healing.