Executive Assistant II - Hospital Administration

Valleywise Health; Phoenix (AZ); On-site; USD 56,000 - 83,000; Full time

Job summary

Valleywise Health in Phoenix, AZ, seeks an Executive Assistant II to work directly with the FQHC CEO and leadership, driving productivity and streamlining operations. You will manage complex calendars, craft professional communications, and proactively solve challenges to support high-level initiatives benefiting patients and the community.

The role emphasizes collaboration with a skilled team across hospital administration, with opportunities for growth and professional development in a

Qualifications

• Requires Associate’s or Bachelor’s in Business Administration or related field.
• Five years of executive-level administrative experience.
• Experience in healthcare setting preferred.
• Fingerprint clearance card may be required; must present within 90 days.
• AZ notary preferred.

Responsibilities

• Manage complex calendars and scheduling for the CEO and leadership.
• Coordinate clinic activities and professional communications.
• Proactively anticipate needs and resolve issues to keep operations moving.
• Provide executive-level support to drive productivity and strategic initiatives.
• Collaborate with physicians, nurses and staff to ensure smooth workflows.

Skills

Calendar management

Executive-level support

Communication

Attention to detail

Discretion and tact

Team collaboration

Education

Associate’s or Bachelor’s degree in Business Administration

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Join Valleywise Health as our next Executive Assistant II, working directly with the FQHC CEO and leadership to make an impact in our vibrant, mission-driven hospital. As the right hand to senior leaders, you will play a key role in driving productivity, streamlining operations, and supporting high-level initiatives that shape the future of our organization.

You’ll leverage your expertise to manage complex calendars, coordinate clinicactivities, craft professional communications, and proactively solve challenges before they arise. This role is for someone who thrives in a dynamic environment, values collaboration, and is passionate about making a difference for our patients and community.

If you’re ready to bring energy, innovation, and executive-level support to a team that values your skills and initiative, we invite you to help us advance our mission to provide exceptional care for all.

Why You’ll Love Working With Us:

Meaningful Impact:

You will be a vital link between our executiveteam and healthcareprofessionalsin the Hospital Administrationdepartment.

Professional Growth

Valleywise Health is the largest teaching hospital in the valley. Opportunities exist for continuing education, advanced certifications, and exposure to the latest technologies.

Supportive, Specialized Team

Join a warm, highly skilled group of physicians, nurses, and healthcare professionals dedicated to excellence in patient care.

Competitive Benefits

Robust compensation, 100% matched Pension retirement plan, comprehensive health coverage, paid time off, and more.

Annual Salary Rate: $56,160 - $82,846.40

Qualifications

Education

Requires an Associate’sorBachelor's degree in Business Administrationoray related field;oran equivalent combination of training and progressively responsible experience that will result in the required specialized knowledge and abilities to perform the assigned work.

Experience

Requires five (5) years of progressively responsible executive-level administrative assistant experience that demonstrates an understanding of the required knowledge, skills, and abilities.

Prefer experience in the health care industry.

Certification/Licensure

You may be required to obtain a fingerprint clearance card if you work in an area that has been deemed to require one. If required to obtain, must present actual card within 90 days of applying for a fingerprint clearance card

AZ notary preferred

Knowledge, Skills, and Abilities

Must have the ability to routinely and independently exercise sound judgment in making decisions regarding workload, where direction and/or precedents may not be available; as well as considerable judgment and initiative to determine the approach or action to take in non-routine situations.

Must demonstrate a level of professionalism, maturity, and tact in handling highly sensitive and/or confidential information.

Must possess strong interpersonal and customer service skills with the ability to work collaboratively as a team member and cultivate positive working relationships with individuals at all levels of the organization.

Must have acute attention to detail and demonstrated effectiveness in managing multiple work assignments simultaneously with accuracy, often under strict deadlines.

Requires strong computer literacy required including knowledge and application of Microsoft Word, Excel, PowerPoint, and Outlook.

Must have excellent communication skills and ability to communicate with discretion, diplomacy, and tact; ability to present verbal information clearly, articulately, and in a way that engages the recipient; and must be able to compose written information in a clear, well-structured, and grammatically correct manner.

Must possess the ability to convey a professional image, as well as, effectively represent the executive as appropriate in his/her relationship with external customers.

Requires the ability to read, write and speak effectively in English.