Executive Assistant - Full Time First Shift

Valley Health; Northern (KY); Hybrid; USD 29,000 - 43,000; Full time

Benefits offered by this job

Health plan

Generous paid time off

Tuition assistance

Retirement savings match

Employee assistance program

Wellness program

On-campus discounts

Job summary

Valley Health, a Top 15 health system, seeks an Executive Assistant to provide high-level support to company leaders. You will manage calendars, schedule meetings, prepare itineraries, arrange travel, and train staff on policies and best practices.

You will screen visitors and ensure confidential handling of sensitive information while coordinating with multiple departments to advance strategic initiatives. This role is based in the United States.

Qualifications

• Minimum 3–5 years of executive-level administrative support.
• High School Diploma required; Associate Degree preferred.
• Strong organizational and interpersonal skills; ability to handle confidential information.
• Proficiency with Microsoft Office and video conferencing systems.
• Ability to manage complex calendars and coordinate travel.

Responsibilities

• Provide high-level administrative support to company leaders and ensure efficient completion of key tasks.
• Screen visitors and determine support level with professional customer service.
• Manage executive calendars; schedule meetings; prepare itineraries; arrange transportation.
• Train and mentor other administrative staff on policies and best practices.
• Coordinate for onboarding and office coordination within the executive team.

Skills

Administrative skills

Organizational skills

Interpersonal skills

Confidentiality

Multitasking

Communication

Microsoft Office

Video conferencing

Document management

Education

High School Diploma

Associate Degree

Tools

Microsoft Office Suite

Video conferencing systems

Document management systems

Job description

As one of the nation's Top 15 Health Systems, recognized by Premier and Modern Healthcare, Valley Health is a place where excellence, compassion, and purpose come together. This distinction reflects our commitment to exceptional patient care, clinical quality, and the caregivers who make it all possible.

Department ADMINISTRATION - 558311 Worker Sub Type Regular Work Shift First Shift (United States of America) Pay Range $21.04 - $31.57

Job Description

Executive Assistant provides high-level administrative support for company leaders to ensure they can efficiently accomplish key tasks and company initiatives.

• Executive Assistant keeps the executive’s communications organized so that they can easily access the most important information without having to sort through low-priority items.
• Executive Assistants screen all visitors and determine what level of support they need while offering polite, professional customer service.
• They manage the executive’s daily calendar, including scheduling meetings, confirming appointments, writing itineraries and arranging for transportation.
• Executive Assistants also train other administrative staff on company policies and best practices.
• An executive assistant within Valley Health System Corporate offices reports directly into the executive/s with a dotted line into the Director, Office of the CEO and Governance for orientation/onboarding, office coordination, and procedural matters.

Education

• High School Diploma required
• Associate Degree preferred

Experience

• Minimum 3 - 5 years of experience supporting administration at the executive level required

Qualifications

• Knowledge of administrative services
• Strong organizational and interpersonal skills
• Ability to determine appropriate course of action in more complex situations
• Ability to work independently, exercise creativity, attentive to detail, and maintain a positive attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of work
• Ability to maintain confidentiality of all medical, financial, and other information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, both orally and in writing
• Ability to handle difficult situations involving customers, physicians, or others in a professional manner
• Demonstrated experience working with multiple technology systems including document management systems, Microsoft products (e.g., Excel, PowerPoint) video conferencing system, etc.

FLSA Classification

Non-exempt

Physical Demands 6 A Customer Service

Benefits

• A Zero-Deductible Health Plan Dental and vision insurance
• Generous Paid Time Off
• Tuition Assistance
• Retirement Savings Match
• A Robust Employee Assistance Program to help with many aspects of emotional wellbeing
• Membership to Healthy U: An Incentive-Based Wellness Program
• Valley Health also offers a health savings account & flexible spending account for childcare, life insurance, short-term and long-term disability, and professional development.
• In addition, several perks come with working for the largest employer in the region, such as discounts to on-campus dining, and more.

Our Growth is Creating Great Opportunities! Our team is expanding, and we want to hire the most talented people we can. Continued success depends on it!