ADMINISTRATIVE ASSISTANT

Mountain View Hospital; Idaho Falls (ID); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, Dental and Vision Insurance

Paid Time Off and Medical PTO

401K with up to 6% match

Earned Quarterly Bonus Program

Education Reimbursement Program

Discount for procedures

Job summary

Mountain View Hospital is seeking an Administrative Assistant to support executive officers at Energy Plaza in Idaho Falls. The role focuses on scheduling, planning, organizing, minute-taking, and coordinating board and leadership activities.

The ideal candidate has an Associates or B.S. degree with at least five years of relevant experience, strong computer skills, and excellent written and verbal communication abilities for internal and external inquiries.

Qualifications

• B.S. Degree or Associates Degree in business or related field is desirable.
• Five year experience as an Administrative Assistant may serve to meet the educational requirement.
• Must possess knowledge and proficiency in the use of computers (and all standard software programs) and other typical office equipment.
• Must demonstrate strong written and verbal communications skills.
• Must have the ability to prioritize multiple and complete tasks.

Responsibilities

• Provides expert secretarial and administrative support of a non-routine and confidential nature, ensuring that the department operates in an effective and timely manner.
• Types correspondence and reports as requested.
• Performs special projects in spreadsheet and/or word processing.
• Prepares notebooks, manuals and copies of handouts for distribution.
• Administrative support on an executive and administrative level with the ability to prioritize projects and manage office efficiently.
• Coordinates meetings, appointments and other duties as assigned by the Administration.
• Prepares and processes reports that originate with the Administrative team as well as responses to outside requests.
• Performs typing/composition of general correspondence.
• Maintains all general and confidential files and contracts.
• Assist in physician recruitment efforts by arranging site visits, including all travel and itineraries.
• Assures all Board meetings are held in accordance with the Board of Directors Bylaws.
• Takes minutes for the regular business session and confidential executive session of the Board of Directors.
• Plan and organize various retreats including Board / MEC / leadership groups.

Skills

Scheduling

Planning

Organizing

Meeting minutes

Executive support

Communication

MS Office

Education

Associates degree

B.S. degree

Tools

MS Office

Job description

Job Details
Job Location: Energy Plaza - Idaho Falls, ID 83401
Position Type: Full Time
Education Level: Associates Degree
Travel Percentage: None
Job Shift: Any
Job Category: Health Care
Mountain View Hospital is looking for an Administrative Assistant to join our team!

JOB SUMMARY

Provides administrative support to executive level officers by scheduling, planning, reminding and organizing. Is the main point of contact to external and internal inquirers, and screens, prioritizes and assists those seeking the executive level staff. Is a consistent presence at required Board and executive meetings by planning, taking minutes, and distributing materials necessary for effective discussion and action. Assists executives in projects by assignment and is a resource to administrative personnel.

BENEFITS

Taking care for our community starts with taking care of our own team. Mountain View Hospital is proud to offer its employees competitive and comprehensive benefit packages. Benefits include:

• Medical, Dental and Vision Insurance
• Paid Time Off (vacation, holidays and sick days) and Medical Paid Time Off
• Retirement Plans (401K with up to 6% match)
• Earned Quarterly Bonus Program
• Education Reimbursement Program
• Discount for medically necessary procedures performed at Mountain View Hospital and Idaho Falls Community Hospital

Please note benefits are based on eligibility according to full-time, part-time or PRN status classification.

DUTIES AND RESPONSIBILITIES

Provides expert secretarial and administrative support of a non-routine and confidential nature, ensuring that the department operates in an effective and timely manner.

• Types correspondence and reports as requested.
• Performs special projects in spreadsheet and/or work processing.
• Prepares notebooks, manuals and copies of handouts for distribution.
• Administrative support on an executive and administrative level with the ability to prioritize projects and mange office in an efficient manner.
• Coordinates meetings, appointments and other duties as assigned by the Administration.
• Prepares and processes reports that originate with the Administrative team as well as responses to outside requests.
• Performs typing/composition of general correspondence.
• Maintains all general and confidential files and contracts.
• Assist in physician recruitment efforts by arranging site visits, including all travel and itineraries.
• Assures all Board meetings are held in accordance with the Board of Directors Bylaws.
• Takes minutes for the regular business session and confidential executive session of the Board of Directors. Assures the confidentiality of materials distributed and utilized during such meetings.
• Plan and organize various retreats including Board / Medical Executive Committee (MEC) / and leadership groups. This includes hotels, travel, meals and activities.
• Assembles data relative to various phases of hospital activities, complete special projects of a complex nature as required.
• Maintain Administrative Policies and Procedures.
• Receives and assists visitors (or telephone inquiries) by referring them to the appropriate person as circumstances warrant.
• Assists in customer satisfaction by meeting with patients / families as necessary.
• Acts as a resource and assists in the preparation of state licensure surveys.
• Communicates appropriately and clearly to all segments of the hospital staff.
• Demonstrates the ability to be flexible and organized.
• Handles conflict with diplomacy and presents a professional attitude and appearance.
• Must have the ability to prioritize, coordinate and organize resources in an effective and efficient way in order to meet the state goal.
• Demonstrate the ability to express ideas and information clearly and concisely in memos, letters, emails and reports.
• Must be able to focus on details of any project.
• Complies with all organizational policies and procedures regarding ethical business practices.
• Communicates the mission, ethics and goals of the facility, as well as the focused statement of administration.

About Mountain View

Mountain View Hospital and our 29 affiliate clinics are committed to providing compassionate, cutting edge care to our patients. We serve the entire Snake River Valley - all the way from Pocatello to Rexburg. Our medical capabilities span everything from wound care to urgent care, oncology to neurology, physical therapy to speech therapy, a Level III NICU, robust robotic surgery department and a continuously expanding rural health practice.

QualificationsEducation/Certification:

B.S. Degree or Associates Degree in business or related field is desirable.

Experience:

Five year experience as an Administrative Assistant may serve to meet the educational requirement.

Equipment/Technology:

Must possess knowledge and proficiency in the use of computers (and all standard software programs) and other typical office equipment.

Language/Communication:

Must demonstrate strong written and verbal communications skills.

Mental Capabilities:

Must have the ability to prioritize multiple and completing tasks.

Interpersonal:

Will posses excellent interpersonal skills when dealing with external or internal inquirers.

Performance:

Must be adaptable, flexible and able to work in a fast paced environment.