Executive Assistant II, AWS Finance & Global Business Services

Amazon; Seattle (WA); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

Amazon Inc. in Seattle seeks an Executive Assistant to support a VP in Services Finance. You will partner with leaders and other EAs to manage calendars, prepare docs, and coordinate confidential information with discretion.

As a proactive planner, you will handle a high volume of tasks in a fast-paced environment, ensuring timely action, accurate archiving, and seamless meeting logistics across locations.

Aufgaben

• Support and planning of key finance deliverables
• Manage complex calendars for teams across locations
• Track deliverables and follow up on actions
• Handle confidential information with discretion and timeliness
• Coordinate global schedules and meeting logistics
• Collaborate with leadership, recruiting, and other EAs to support the org
• Document writing, editing and readiness
• Archive departmental data on appropriate sites
• Manage team space including moves and reconfig
• Expense reimbursement and report coordination

Jobbeschreibung

AWS Finance is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant to support one VP in our Services Finance team. You will act as a seamless extension of the VP and have the opportunity to work in partnership with our Leaders, key business partners, and a supportive team of other Executive Assistants.

You will be an experienced and proactive planner with the demonstrated ability to respond effectively and efficiently while maintaining great flexibility. Key to the position are exceptional verbal and written communication skills and the ability to switch gears on short notice. You will be comfortable operating in a fast-paced, goal-focused environment, and possess an ability to complete a high volume of tasks with minimal supervision.

A high level of integrity and discretion in handling confidential information and maintaining data privacy is also critical to success, as is professionalism in dealing with senior leadership and peers alike. You will be someone with a strong sense of ownership and sound judgement, who wants to build a trusting, long-term partnership with leaders, and develop a deep understanding of the business.

Key job responsibilities

• Support and planning of several key finance deliverables
• Manage complex calendars and scheduling to support teams in multiple locations
• Track and help drive completion of key deliverables and follow up on action items
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
• Document writing, editing, and readiness
• Ensure accurate archiving of departmental data on appropriate sites
• Management of team space, including moves and reconfiguration
• Expense reimbursement including report coordination, submission and issue tracking