Executive Assistant II, AWS Finance & Global Business Services

Amazon Web Services (AWS); Seattle (WA); On-site; USD 83,000 - 130,000; Full time

Job summary

Amazon.com Services LLC in Seattle, WA is seeking an Executive Assistant to support a VP in Finance. You will coordinate high-level schedules, prepare documents, and help manage confidential information with professionalism.

The role requires strong communication, organization, and the ability to handle multiple priorities in a fast-paced environment across locations. Prior Amazon experience is a plus.

Qualifications

• 5+ years of senior-level leadership support or 3+ years Amazon experience.
• High school diploma or equivalent.
• Experience with Microsoft Office products and applications.

Responsibilities

• Support and planning of several key finance deliverables.
• Manage complex calendars and scheduling to support teams in multiple locations.
• Track and help drive completion of key deliverables and follow up on action items.
• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner.
• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.
• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization.
• Document writing, editing, and readiness.
• Ensure accurate archiving of departmental data on appropriate sites.
• Management of team space, including moves and reconfiguration.
• Expense reimbursement including report coordination, submission and issue tracking.

Skills

Executive support

Calendar management

Communication

Documentation

Education

High school diploma

Tools

Microsoft Office

Job description

Description

AWS Finance is seeking a self-driven, highly organized, resourceful, and proactive Executive Assistant to support one VP in our Services Finance team. You will act as a seamless extension of the VP and have the opportunity to work in partnership with our Leaders, key business partners, and a supportive team of other Executive Assistants.

You will be an experienced and proactive planner with the demonstrated ability to respond effectively and efficiently while maintaining great flexibility. Key to the position are exceptional verbal and written communication skills and the ability to switch gears on short notice. You will be comfortable operating in a fast-paced, goal-focused environment, and possess an ability to complete a high volume of tasks with minimal supervision.

A high level of integrity and discretion in handling confidential information and maintaining data privacy is also critical to success, as is professionalism in dealing with senior leadership and peers alike. You will be someone with a strong sense of ownership and sound judgement, who wants to build a trusting, long-term partnership with leaders, and develop a deep understanding of the business.

Key job responsibilities

• Support and planning of several key finance deliverables


• Manage complex calendars and scheduling to support teams in multiple locations


• Track and help drive completion of key deliverables and follow up on action items


• Organize, prioritize and appropriately handle time-sensitive, confidential information and ensure action required is addressed in a timely manner


• Coordinate global schedules and seamless meeting logistics, such as video conference and conference calls for internal and external meetings, staff meeting agendas, all-hands meetings, off-sites, etc.


• Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization


• Document writing, editing, and readiness


• Ensure accurate archiving of departmental data on appropriate sites


• Management of team space, including moves and reconfiguration


• Expense reimbursement including report coordination, submission and issue tracking

Basic Qualifications

• 5+ years of senior level leadership support, or 3+ years of Amazon experience


• High school or equivalent diploma


• Experience with Microsoft Office products and applications

Preferred Qualifications

• Experience leading process improvements


• Experience in a fast-paced, high-tech company


• Experience designing processes to maximize efficiency

Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status. Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.

The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.

USA, WA, Seattle - 82,700.00 - 129,800.00 USD annually

Company - Amazon.com Services LLC