Executive Assistant II

Tenderloin Neighborhood Development Corporation; San Francisco (CA); On-site; USD 99,000 - 110,000; Full time

Job summary

A reputable nonprofit organization seeks an experienced Executive Assistant II to support its CEO. This full-time role demands exceptional organizational and communication skills, handling multiple priorities with attention to detail. The position involves direct collaboration with the CEO on administrative tasks and strategic initiatives, making it crucial for the organization’s success.

Qualifications

• Expert proficiency in Microsoft Office with problem-solving skills related to cloud-based environments.
• Exceptional organizational skills and impeccable attention to detail.
• Significant experience supporting C-level executives, preferably in a nonprofit environment.

Responsibilities

• Manage CEO’s email and calendar, prioritizing tasks and troubleshooting conflicts.
• Complete various administrative tasks to facilitate CEO leadership.
• Assist in special projects, design documents, reports, and presentations.

Skills

Organizational skills

Communication skills

Interpersonal skills

Problem-solving skills

Attention to detail

Professionalism

Education

Significant executive support experience

Nonprofit board experience

Expert proficiency in Microsoft Office

Tools

Office productivity tools

Project management software

Job description

Job Details

Job Location: 201 Eddy - San Francisco, CA

Position Type: Full Time

Salary Range: $99000.00 - $109900.00 Salary/year

Job Shift: Day

Description

TITLE:Executive Assistant II

REPORTS TO: Chief Executive Officer

DEPARTMENT:Executive Management

STATUS: Regular, Full-Time (40 hours/week). Exempt.

WAGE RANGE: $99,000 - $109,900/year

SUMMARY

You will work in close collaboration with the Chief Executive Officer (“CEO”) providing administrative and operational support. This role requires a high degree of organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The individual in this position serves as a crucial support system for the CEO, playing a role in day-to-day operations, communication, and strategic initiatives. Additionally, the proactive nature of the support, such as anticipating needs and cultivating relationships, highlights the importance of being proactive and forward-thinking in this role.

ESSENTIAL DUTIES

• Manage the CEO’s email and calendar. Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the CEO leadership role.
• Assist in special projects, design and produce complex documents, reports, and presentations.
• Collect and prepare information for meetings, compose correspondence, maintain contact lists, make travel arrangements, and handle expense and mileage reports.
• Act as liaison and provide support to the CEO. Arrange and handle logistics for meetings and events, including scheduling, drafting agendas, preparing presentation materials, and recording meeting minutes.
• Act as liaison and provide support to the Board of Directors. Arrange and handle logistics for Board meetings and events; schedule meetings; draft agendas, develop, compile, and distribute presentation materials; and record meetings minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.
• Serve as primary point of contact for internal and external clients on all matters pertaining to the CEO's.
• Work closely with CEO's to stay informed of upcoming commitments and deadlines. Anticipate the needs of the CEO’s advance of meetings, conferences, etc.
• Coordinate Executive Management Team meetings in collaboration with others
• Follow up on contacts made by the CEO to cultivate ongoing relationships.

REQUIRED SKILLS

• Excellent organizational skills and attention to details.
• Ability to handle multiple tasks concurrently, including highly detailed work.
• Excellent interpersonal and communication skills, both verbal and written
• Professionalism in dealing with diverse groups of people, including Board members, senior leadership, staff, community leaders, and vendors Ability to work independently and keep pace with a fast-moving CEO
• Ability to analyze and solve problems.
• Ability to perform highly detailed work on multiple tasks under pressure.
• High degree of professionalism maintaining confidentiality, discernment, and judgment.
• Excellent computer skills which include proficiency in office productivity tools, project management software and relevant applications.
• Ability to lift to 20 pounds occasionally

Qualifications

MINIMUM QUALIFICATIONS

• Significant executive support experience, including supporting C-level executives. Nonprofit board experience is highly preferred.
• Expert proficiency Microsoft Office
• Technical proficiency and problem-solving skills related to cloud-based environments (web-based applications)
• Exceptional organizational skills and impeccable attention to detail
• Strong verbal and written communication skills

Tenderloin Neighborhood Development Corporation is an Equal Opportunity Employer.

In compliance with the San Francisco Fair Chance Ordinance (August 13, 2014), all qualified applicants with criminal histories will be considered for the position.