Executive Assistant to Chief Executive Officer

Stephen Silver Fine Jewelry; Menlo Park (CA); On-site; USD 100,000 - 120,000; Full time

Job summary

A leading jewelry company is seeking an Executive Assistant to support their CEO and President. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational and communication skills, and discretion in managing executive tasks. Additional responsibilities include coordinating travel and maintaining efficient workflows.

Benefits

Generous salary and bonus potential

Medical, dental, and vision insurance

401(k) plan

Flexible time off

Qualifications

• Minimum of 8 years supporting VP-level or higher executives.
• Proven experience in managing travel, calendars, and confidential matters.

Responsibilities

• Manage complex calendars for two executives; coordinate extensive travel arrangements.
• Act as liaison between executives and stakeholders, maintaining confidentiality.

Skills

Organizational skills

Communication skills

Judgment

Discretion

Multi-tasking

Adaptability

Problem-solving

Education

High school diploma or GED

Bachelor's degree (preferred)

Tools

Google Workspace

Zoom

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

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Stephen Silver Fine Jewelry provided pay range

This range is provided by Stephen Silver Fine Jewelry. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$100,000.00/yr - $120,000.00/yr

Additional compensation types

Annual Bonus

Direct message the job poster from Stephen Silver Fine Jewelry

This is an on-site role and does not offer relocation.

For over 40 years, Stephen Silver Fine Jewelry has proudly remained rooted in the San Francisco Bay Area, standing as one of America’s premier jewelers. We are dedicated to sharing our expertise in rare gemstones, custom jewelry design, and the finest in luxury timepieces and horlogerie.

At Stephen Silver, you will join a visionary team representing the pinnacle of excellence and expertise in jewelry and timepiece retail. Our team proudly supports our local Silicon Valley community and a global clientele, offering a lifetime of expertise in curating, creating, and restoring some of the world’s most priceless treasures. Our experts include GIA-trained gemologists and appraisers, master jewelry designers, horlogerie and timepiece authorities, and high-touch sales specialists.

Our role is to serve and guide each customer through their journey of discovery, inviting them to learn the stories behind the rarest gems, exceptional timepieces, and masterful craftsmanship that define our brand. Through storytelling and education, we foster meaningful connections that extend beyond transactions, delivering the ultimate in personalized, high-touch customer experiences.

We are seeking a dynamic, seasoned, high-performing Executive Assistant to provide comprehensive support to both the President and CEO of our dynamic organization. This role requires an individual with exceptional judgment, the ability to thrive under pressure, and the professionalism to handle a fast-paced and sometimes high-stress environment with poise and discretion.

The ideal candidate is polished, professional, and experienced enough to anticipate the needs of high-level executives while maintaining structure in a chaotic environment. They can confidently push back when needed and handle challenging interpersonal dynamics without losing their cool.

KEY RESPONSIBILITIES:

• Manage complex and ever-changing calendars for two executives, including scheduling meetings, coordinating across time zones, and prioritizing urgent and high-level matters.
• Arrange and coordinate extensive domestic and international travel, including flights, hotels, ground transportation, visas, and detailed itineraries.
• Take clear and comprehensive meeting notes, manage action items, and follow up accordingly.
• Act as a liaison between executives and internal and external stakeholders, maintaining strict confidentiality and discretion at all times.
• Oversee and support the executives’ personal household assistant to ensure seamless coordination between professional and personal tasks.
• Track and reconcile expenses; prepare monthly expense reports and monitor corporate card usage.
• Prepare and edit documents, presentations, and communications using Google Docs, Sheets, and Slides.
• Manage Zoom meetings, calls, and technology tools to support virtual collaboration.
• Stay ahead of emerging technologies and recommend tools that enhance productivity and efficiency.
• Serve as a gatekeeper, ensuring the executives’ time is used effectively and efficiently.
• Navigate unprofessional or high-stress situations with maturity and tact, professionally pushing back when necessary without taking it personally.

QUALIFICATIONS:

• Minimum of 8 years supporting VP-level or higher executives in a fast-paced, high-demand environment.
• Proven experience managing travel, calendars, notes, and confidential matters at the executive level.
• Strong command of Google Workspace (Docs, Sheets, Slides), Zoom, and modern communication tools.
• Experience working in a family-owned business is a plus.
• Outstanding written and verbal communication skills.
• Exceptionally detail-oriented and organized.
• Ability to multitask, prioritize, and adapt quickly to shifting priorities.
• Self-starter with a proactive mindset and a problem-solving orientation.
• A high school diploma and/or GED is required; a bachelor’s degree is preferred.
• Demonstrated emotional intelligence, resilience, and discretion under pressure.

This position requires you to be seated at a desk and working on a computer for the majority of the day. On occasion, you may be required to lift items weighing up to 25 pounds.

WHY S.H. SILVER COMPANY:

• Fast-paced, high-performing, caring, fun, and dynamic team.
• A culture of teamwork, personal well-being, innovation, and growth.
• Generous salary and bonus: Base pay ranges from $100,000 to $120,000 with bonus potential.
• Incredible benefits include medical, Dental, Vision, Life Insurance, Flexible Time Off, Holiday pay, winter break closure, a 401 (k) plan, and other company-related perks, such as daily lunches.
• Be a part of team building, which is something that has never been done before!

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Retail

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

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