Senior Administrative Assistant - Executive Support

Prologis; San Francisco (CA); On-site; USD 100,000 - 125,000; Full time

Job summary

Prologis is seeking a Senior Administrative Assistant to support the SVP, Head of Energy, in San Francisco. The role requires exceptional organizational and communication skills, a proactive approach, and experience in a high-pressure, executive environment. This position offers competitive pay and a comprehensive benefits package.

Benefits

Generous total rewards package

Healthcare, dental, and vision insurance

401(k) plan with company match

22 days of PTO per year

Qualifications

• 5+ years of relevant experience in a senior/executive-level support role.
• Excellent knowledge of Microsoft Office package.
• Superior attention to detail and the ability to meet tight deadlines.

Responsibilities

• Organize and manage calendars for SVP and multiple VPs.
• Coordinate meetings and special events.
• Prepare information for presentations/meetings.

Skills

Organizational skills

Communication skills

Proactivity

Attention to detail

Flexibility

Tools

Microsoft Office

Job description

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Prologis, Inc. is the global leader in logistics real estate. In partnership with our customers and our communities, we develop modern, high-quality properties that set the standard for innovative building design and sustainability. Prologis owns or has investments in properties and development projects of ~1.2 billion square feet in 19 countries and enables 2.8% of the world’s GDP. We have committed to achieve net zero emissions by 2040. Beyond real estate, our Essentials platform optimizes the company’s global asset portfolio to provide our customers solutions that address today’s warehouse and shipping challenges. Prologis Ventures invests in logistics innovation and technology companies to modernize supply chains worldwide.

Job Title

Senior Administrative Assistant - Executive Support

Company

Prologis

Senior Administrative Assistant - Executive Support / San Francisco

A day in the life

The Senior Administrative Assistant will support the SVP, Head of Energy - US in San Francisco, CA. In this high-profile role, the successful candidate must be able to handle details of highly confidential and critical nature, interact comfortably and skillfully with senior-level executives within and outside the company, as well as with customers, vendors and visitors. This person will exhibit strong organizational, written and verbal communication skills and must be confident in their ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality. Attention to detail and the ability to anticipate the needs of the executive teams are a must. This person will be expected to apply common sense and execute tasks with minimal direction and must demonstrate the ability to accommodate a flexible work schedule, based on the needs of management and the department.

Key Responsibilities Include

• Organize and manage calendar for SVP and multiple VP’s; including managing calendars, resolving overlapping commitments and prioritizing the most sensitive matters.
• Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials, welcoming visitors and providing support for external clients.
• Collect and prepare information used for presentations/meetings for senior leadership and department staff.
• Manage and reconcile monthly expense reports for multiple VPs, prepare and track group budgets.
• Provide adhoc administrative and project support, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
• Book and manage travel (including heavy travel) for multiple VPs including transportation, accommodations, and other logistics.
• Process invoices when needed.
• Act as a liaison between executives; work closely with other assistants throughout organization.
  
  

Building blocks for success

Required

• 5+ years of relevant experience in a senior/executive-level support in EA / PA role in a mid-to-large sized organization.
• Excellent knowledge of Microsoft Office package (Excel, Word, PowerPoint, Outlook, MS Teams).
• Advanced analytical inclination, specifically related to budgets & projects.
• Superior attention to detail and the ability to meet tight deadlines and juggle multiple requests.
• Integrity and discretion in handling confidential information and professionalism in dealing with senior executives is imperative.
• Demonstrated excellent communication skills, both written & verbal, self-starter, and proactive.
• Detail-orientated with strong planning, organizational and time-management skills.
• Ability to work well under pressure and occasionally work overtime.
• Flexibility and the ability to change directions quickly.
  
  

Hiring Salary Range of: $31.00 - $53.00 per hour. Salary and whole compensation package (bonus target) to be determined by the candidate’s location, education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

People First

Each of us working at Prologis plays an essential role in the enduring success of our company. We value people who are decisive, courageous and adaptable. While we are one company, locations and departments operate with autonomy and accountability. Individuals take the initiative here.

When you join Prologis, you work shoulder to shoulder with some of the top talent in the industry to do the best work of your career. Every employee belongs. Every employee contributes. Employees advance their careers here.

As a successful global enterprise, Prologis has never lost sight of what matters most, our strong belief that our people are the most important part of our business. And because of that, we provide a generous total rewards package and take a lot of time to focus on quality management and leadership development. People come first here.

All full-time roles in the US come with a robust benefits package which includes healthcare, dental, and vision insurance for employees and eligible dependents. Prologis also offers several other wellness, financial, and work/lifestyle-specific benefits. Our 401(k) retirement plan has a company match of 50% up to 12% of eligible compensation. We also offer generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time.

All job offers are contingent upon successful completion of background verification. Prologis is an Equal Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religions, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.

Employment Type

Full time

Location:

San Francisco, California

Additional Locations:

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Real Estate and Transportation, Logistics, Supply Chain and Storage

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