EXECUTIVE ASSISTANT II

Aston Carter; Bellevue (WA); On-site; Full time

Job summary

Aston Carter is seeking a highly motivated Executive Assistant in Bellevue, WA to support leaders in a dynamic tech organization. This role involves complex scheduling, travel management, and providing comprehensive administrative support. Candidates should possess strong organizational and communication skills, with at least 4 years of executive assistant experience.

Benefits

401(k) Retirement Plan

Life Insurance

Health Spending Account (HSA)

Time Off / Leave (PTO)

Qualifications

• 4+ years of experience as an executive assistant in the tech industry.
• Proficient in Outlook with advanced organization skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks.
• Handle travel arrangements and expenses for directors.
• Provide comprehensive administrative support.

Skills

Attention to Detail

Time Management

Communication

Organizational Skills

Education

Bachelor's Degree (preferred)

Tools

Outlook

Trip Source

Concur

Job description

We are seeking a highly motivated and detail-oriented Executive Assistant to support leaders within a dynamic organization. This role demands a customer-obsessed professional who can thrive in a fast-paced environment and execute tasks with precision and urgency.

Responsibilities

• Manage complex calendar scheduling and prioritize tasks amidst a high volume of information and requests.
• Monitor and track meetings, priorities, and emails, acting as a proxy when necessary.
• Handle travel arrangements and expenses, and provide comprehensive administrative support.
• Manage multiple tasks and action items, ensuring timely and appropriate action on deliverables.
• Assist 2-3 directors with daily activities, including booking travel, coordinating offsite activities, and processing expenses.
• 4+ years of experience as an executive assistant in the tech industry.
• Proficient in Outlook with advanced organization skills.
• Strong written and verbal communication skills.
• Experience with expenses and booking sites such as Trip Source and Concur.
• Bachelor's degree preferred, with at least two years of college required.

Additional Skills & Qualifications

• Ability to manage a high volume of tasks with little to no guidance.
• Exceptional attention to detail and decision-making skills.
• Ability to handle confidential information with integrity and discretion.
• Professionalism in dealing with experienced professionals inside and outside the company.

This role is onsite in Bellevue, WA, within a vibrant and innovative team, interacting with brilliant minds in a highly visible and fast-paced environment. The position supports the AI Business Group and offers exposure to cutting-edge technology and brand recognition.

Pay and Benefits

The pay range for this position is $30.00 - $31.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following :

• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Employee Assistance Program
• Time Off / Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on Jun 18, 2025.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [emailprotected] for other accommodation options.

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