Executive Assistant to Chief Executive Officer

Electri-City Inc.; Mukilteo (WA); Hybrid; Full time

Job summary

Electri-City Inc. is seeking an Executive Assistant to support the CEO and handle various administrative tasks. The ideal candidate is detail-oriented, possesses excellent communication skills, and is capable of multitasking in a hybrid work environment. This full-time position includes responsibilities such as scheduling, customer service, and report preparation, providing an opportunity for proactive individuals looking to thrive in a family-owned business.

Benefits

Medical insurance

401(k)

Qualifications

• Experience in a similar Executive Assistant role required.
• Proficiency in Microsoft 365 and Google Workspace.
• Strong customer service and communication skills necessary.

Responsibilities

• Support the CEO and handle customer service requests.
• Manage multiple calendars and schedule appointments.
• Organize CEO's e-mail and respond to customer inquiries.

Skills

Attention to detail

Communication

Organizational skills

Customer service

Problem solving

Education

Prior experience as Executive Assistant

ServiceTitan CSR certified (preferred)

Microsoft 365 Proficiency

Experience with Google Workspace

Job description

Executive Assistant to Chief Executive Officer

Executive Assistant to Chief Executive Officer

1 day ago Be among the first 25 applicants

This range is provided by Electri-City Inc.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$30.00/hr - $35.00/hr

Direct message the job poster from Electri-City Inc.

We are a family owned (35+ years) full service electrical contractor servicing residential, commercial and industrial customers. This role will be a hybrid as an E.A. to the CEO and CSR (Customer Service Representative) to enable maximum efficiency.

The ideal candidate will be highly organized with exceptional attention to detail, exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

The best fit in our environment will be a candidate who's a happy, outgoing, openminded and always looking to improve.

Responsibilities

This position plays a crucial role in supporting the CEO of the company, as well as fielding customer service requests and coordinating with team members in the field. This position requires a highly detail-oriented professional who can coordinate multiple schedules, multi-task, and independently problem solve to assist in the daily operational needs of the business.

• Handle incoming customer requests via phone, e-mail, phone, messenger and social platforms. Route necessary information to appropriate channel
• Enter customers, create jobs and schedule service calls in ServiceTitan
• E-mail Support - Organize, respond, and manage CEO's e-mail.
• Manage multiple calendars
• Schedule and confirm meetings & appointments
• Process Documentation
• Build Templates to streamline operations

Provide ad hoc support around office as needed

• Assist in preparing reports, invoices and contracts.
• Support payroll and timekeeping processes for field employees
• Schedule and coordinate meetings, site visits, and inspections
• Purchasing office supplies
• Coordinate Events
• Organize & Manage Company Handbook
• Building Templates
• Employee Onboarding

Qualifications

• Prior experience as Executive Assistant
• ServiceTitan CSR / Dispatch certified is preferred
• Familiarity with construction industry terminology (electrical is a bonus!)
• Strong interpersonal, customer service and communication skills
• Highly organized
• High attention to detail
• Ability to multitask
• Proficiency in Microsoft 365 Office Suite (Excel, Word, Outlook, Teams,) and Outlook Calendar management
• Experience in Google Workspace (G Suite)
• Ability to work independently and collaboratively in a fast-paced environment

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, Customer Service, and General Business

• Industries

  Construction and Specialty Trade Contractors

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Inferred from the description for this job

Medical insurance

401(k)

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