Executive Assistant II

Talentify; Arlington (VA); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) retirement plan

Job summary

Talentify is seeking an Executive Assistant II to support two East Coast-based Directors in a fast-paced, global environment. You will partner with senior leaders, manage calendars across time zones, and coordinate complex travel including visas and expenses.

The ideal candidate thrives in high-performance settings, demonstrates excellent judgment, and brings strong organization and communication skills to drive initiatives forward. This is a fully onsite contract role based in Arlington, VA.

Qualifications

• Proficiency in Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive-level calendar management.

Responsibilities

• Manage complex calendars for two Directors across different time zones.
• Coordinate domestic and international travel arrangements, visas, itineraries and expenses.
• Organize team meetings, offsites, and events from start to finish.
• Handle confidential information with discretion and sound judgment.
• Act as a liaison between leaders, internal teams and external stakeholders.
• Identify and implement process improvements to increase team efficiency.

Skills

Calendar management

Travel coordination

Executive communication

Discretion & confidentiality

Liaison with stakeholders

Tools

Microsoft Office

Job description

Open — Talentify has a posting for this job. Posted 30 Oct 2026.

Opens careers.astoncarter.com. Talentify has not checked who owns that address. You apply there — Talentify never asks for an account or a CV.

About this job

Job Title: Executive Assistant II

Job Description

We are seeking a curious, resourceful, and proactive Executive Assistant to support two East Coast-based Directors in a high-impact role within a fast-paced, global environment. This position involves partnering with senior leaders and stakeholders to deliver results at scale in one of the most transformative areas in technology. The ideal candidate will be a strategic partner and trusted operator, thriving in high-performance environments, demonstrating excellent judgment, and bringing exceptional organization and communication skills to complex, fast-moving initiatives.

Responsibilities

• Manage complex calendars for two Directors across different time zones, proactively resolving conflicts.
• Coordinate domestic and international travel arrangements, including visas, itineraries, and expense reports.
• Organize team meetings, offsites, and events from start to finish, including logistics, agendas, and follow-up actions.
• Handle confidential information with discretion and sound judgment.
• Act as a liaison between leaders, internal teams, and external stakeholders.
• Identify and implement process improvements to increase team efficiency.
• Proficiency in Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive-level calendar management.
• Experience with domestic and international travel coordination.

Additional Skills & Qualifications

• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

This role is based onsite at the Merlin building at HQ2 in Arlington, VA, providing a dynamic work setting within a transformative technology environment.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $32.00 - $32.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Arlington, VA.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

U.S. Bureau of Labor Statistics, for Executive Secretaries and Executive Administrative Assistants, the occupation this job title matches. It describes the occupation, not this job.

The median wage for Executive Secretaries and Executive Administrative Assistants in Virginia was 38.62 USD per hour (80,330 USD per year) in May 2025; the middle half earned 30.52–47.49 USD per hour.

U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics, May 2025