Executive Administrative Assistant

Talentify; Bellevue (WA); On-site; USD 40,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

Critical Illness, Accident & Hospital

401(k) Plan - Pre-tax and Roth

Life Insurance

Disability coverage

Health Spending Account

Transit benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking an Executive Assistant I for a contract role based onsite in Bellevue, WA. The ideal candidate will be highly organized, detail-oriented, and capable of handling confidential information while supporting leadership teams.

Responsibilities include backing calendar management, coordinating travel, planning meetings, processing expenses, and driving deliverables. Opportunities for growth, a dynamic environment, and comprehensive benefits for eligible temporary staff.

Qualifications

• High school diploma or equivalent; 1+ years in administrative support.
• Bachelor's degree or equivalent.
• Experience with end-to-end project management.
• Experience coordinating travel and meetings.

Responsibilities

• Provide backup calendar support and scheduling for leaders.
• Assist with logistics and planning for leadership meetings and events.
• Coordinate travel arrangements and create detailed itineraries.
• Complete and file expense reports.
• Track deliverables and follow up on action items.
• Undertake special projects as assigned.

Skills

Calendar Management

Administrative experience

MS Office

Communication skills

Organization

Discretion

Time management

Multitasking

Education

Bachelor's degree or equivalent

High school diploma or equivalent

Job description

Join an exciting and fast-paced team as an Executive Assistant I within a growing organization. It provides a wonderful opportunity to enhance your professional career while being part of a stellar administrative team. The ideal candidate will be highly organized, detail-oriented, and capable of handling confidential information. Strong communication skills and the ability to manage multiple assignments and stakeholders are essential. Role is 100% onsite in Bellevue, WA.

Responsibilities

• Provide backup calendar support and scheduling for leaders.
• Assist with logistics and planning for leadership meetings and events.
• Coordinate travel arrangements and create detailed itineraries.
• Complete and file expense reports.
• Track and help drive the completion of deliverables and follow up on open action items.
• Undertake special projects as assigned.

Essential Skills

• High school diploma or equivalent.
• Calendar Management experience
• 1+ years of experience in an administrative role
• At least 1 year of experience working with computers and Microsoft Office products.
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize and handle multiple assignments simultaneously.
• High level of integrity and discretion.
• Ability to work effectively with minimal supervision.
• Superior attention to detail and ability to meet tight deadlines.

Additional Skills & Qualifications

• Bachelor's degree or equivalent.
• Experience with end-to-end project management.
• Experience with domestic or international travel coordination.
• Demonstrated ability to design and improve processes.
• 1 year of experience with Executive Level Calendar Management.
• 1 year of experience in planning, organizing, and supporting large meetings and events.

Work Environment

The work environment includes one-on-one meetings with the hiring manager, biweekly team meetings, and quarterly team syncs. Flexibility is required to move between different leaders who may need support. The role offers flexible start and end times, although it is generally within business hours. There is potential for up to 10 hours of overtime per week.

Job Type & Location

This is a Contract position based out of Bellevue, WA.

Pay and Benefits

The pay range for this position is $29.00 - $30.00/hr.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bellevue,WA.

Application Deadline

This position is anticipated to close on Sep 5, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.