Executive Assistant II

Aston Carter; Arlington (VA); On-site; USD 36,000 - 52,000; Full time

Job summary

Aston Carter is seeking an Executive Assistant II to support two East Coast-based Directors in a fast‑paced, global environment. You will partner with senior leaders to deliver results at scale in transformation areas of technology.

You will manage complex calendars, coordinate travel (domestic and international), and organize meetings and events across time zones. This onsite role in Arlington, VA offers opportunities to drive efficiency and act as a trusted liaison.

Qualifications

• Experience as an Executive Assistant supporting senior leaders.
• Proficient in calendar management and travel coordination.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage complex calendars for two Directors across different time zones.
• Coordinate domestic and international travel, including visas and itineraries.
• Organize meetings, offsites, and events from start to finish.
• Act as a liaison between leaders, internal teams, and external stakeholders.
• Identify and implement process improvements to increase team efficiency.

Skills

Microsoft Office

Executive Assistant experience

Calendar management

Travel coordination

Job description

Job Title: Executive Assistant II

We are seeking a curious, resourceful, and proactive Executive Assistant to support two East Coast-based Directors in a high-impact role within a fast-paced, global environment. This position involves partnering with senior leaders and stakeholders to deliver results at scale in one of the most transformative areas in technology. The ideal candidate will be a strategic partner and trusted operator, thriving in high-performance environments, demonstrating excellent judgment, and bringing exceptional organization and communication skills to complex, fast-moving initiatives.

Responsibilities

• Manage complex calendars for two Directors across different time zones, proactively resolving conflicts.
• Coordinate domestic and international travel arrangements, including visas, itineraries, and expense reports.
• Organize team meetings, offsites, and events from start to finish, including logistics, agendas, and follow-up actions.
• Handle confidential information with discretion and sound judgment.
• Act as a liaison between leaders, internal teams, and external stakeholders.
• Identify and implement process improvements to increase team efficiency.

Essential Skills

• Proficiency in Microsoft Office products and applications.
• Experience as an Executive Assistant.
• Experience with executive-level calendar management.
• Experience with domestic and international travel coordination.

Additional Skills & Qualifications

• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Work Environment

This role is based onsite at the Merlin building at HQ2 in Arlington, VA, providing a dynamic work setting within a transformative technology environment.

Job Type & Location

This is a Contract position based out of Arlington, VA.

Pay and Benefits

The pay range for this position is $32.00 - $32.00/hr.

Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Arlington, VA.

Application Deadline

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Arlington,VA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] ([e-mail]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.