Executive Assistant, Impact

PurposePhil Career; New York (NY); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

Medical/Dental/Vision

Life & Disability Insurance

401(k) matching

Commuter benefits

Wellness stipends

Tuition reimbursement

Smart-casual dress

Job summary

ICONIQ Capital LLC is seeking an Executive Assistant to support the Head of ICONIQ Impact and the broader Impact team in our New York hybrid office. You will manage calendars, travel, and high-priority initiatives, coordinating with senior leadership and external partners to advance a multi-stakeholder engagement strategy.

The role offers a fast-paced, mission-driven environment with opportunities to enhance productivity through AI tools, maintain strong relationships across donors, investors,

Qualifications

• 5+ years of experience in an executive support role.
• Experience managing complex calendars, travel, meeting prep, and competing priorities.

Responsibilities

• Manage complex calendars and travel for Head of ICONIQ Impact across multiple time zones.
• Support donor and client relationships with targeted communications and engagement activities.
• Prepare executive-level briefing materials, presentations, and agendas; synthesize notes for stakeholders.
• Maintain relationship and pipeline data in Salesforce and generate reports to track touchpoints.
• Drive email and event invitation campaigns; coordinate recipients and track responses in Salesforce.
• Draft communications for senior leaders, including urgent and high-stakes scenarios.
• Collaborate with executive support teams across ICONIQ to improve coordination.
• Own processes and projects to improve team effectiveness and ensure priorities move forward.

Skills

Executive support

Calendar management

Travel coordination

Relationship management

Salesforce

Project ownership

Professional writing

Tools

Salesforce

Job description

About The Opportunity

This role sits within Impact, which catalyzes collaborative philanthropy for effective giving at scale. We are seeking a proactive and highly organized Executive Assistant to support the Head of ICONIQ Impact and broader Impact team, serving as a trusted partner while helping the team manage executive priorities, important relationships, and key initiatives.

About The Opportunity

This role sits within Impact, which catalyzes collaborative philanthropy for effective giving at scale. We are seeking a proactive and highly organized Executive Assistant to support the Head of ICONIQ Impact and broader Impact team, serving as a trusted partner while helping the team manage executive priorities, important relationships, and key initiatives. The Executive Assistant will play an important role in Impact's relationship stewardship across a broad network of business leaders, founders, philanthropists, investors, and other influential stakeholders. This individual will combine exceptional executive support with strong judgment, relationship acumen, and proactive ownership in a fast-paced, mission-driven environment.

What You’ll Do

• Serve as a trusted partner to the Head of ICONIQ Impact, proactively managing complex calendars, meeting preparation, travel, and competing priorities across multiple time zones.


• Support important client and donor relationships by identifying engagement opportunities, tailoring communications, coordinating follow-up, and helping advance the team's broader engagement strategy.


• Prepare executive-level meeting research, briefing materials, presentations, and agendas, and synthesize meeting notes and key takeaways for internal stakeholders.


• Maintain relationship and pipeline activity in Salesforce, using data and reporting to track strategic touchpoints, drive follow-up, and support fundraising and business development efforts.


• Drive email and event invitation campaigns from execution through follow-up, including recipient coordination, distribution, response tracking, and maintaining accurate status in Salesforce.


• Draft thoughtful communications for senior leaders, including in urgent, sensitive, and high-stakes relationship situations.


• Build strong relationships with executive support teams and colleagues across ICONIQ, orchestrating collaboration and identifying opportunities for greater coordination and engagement.


• Own systems, processes, and projects that improve team effectiveness, anticipating needs, proactively solving problems, and ensuring important priorities move forward.

Ideal Candidate Background

• 5+ years of experience in an executive support role, ideally supporting senior executives in a fast-paced, high-touch environment.


• Demonstrated experience managing complex calendars, travel, meeting preparation, and competing executive priorities.


• Experience communicating and coordinating across senior, high-stakes, or complex external relationships.


• Experience supporting relationship-driven teams such as fundraising, business development, investor relations, client service, or similar functions is a plus.


• Proficiency in Salesforce, including experience maintaining relationship or pipeline data.


• Experience independently owning projects or processes and coordinating across multiple internal and external stakeholders.


• Strong written communication skills and experience preparing polished materials or communications for senior audiences.


• Familiarity with artificial intelligence tools and technologies is a plus. We value team members who are curious about leveraging artificial intelligence to enhance productivity, streamline workflows, and drive innovation.

What We Offer

• Comprehensive Medical, Dental and Vision Insurance starting on your first day of employment.


• Life and disability insurance coverage as well as family and wellness benefits including mental health benefits, fertility benefits, and back-up childcare.


• A matching 401(k) program.


• Commuter Benefits program.


• Stipends to support wellness and hybrid working arrangements.


• We support employees who wish to pursue professional designations/certifications and offer tuition reimbursement in addition to an allocation for books and other supplies needed for an individual's coursework.


• Smart-casual dress code.

Location:

Applicants are expected to work onsite in our New York office in accordance with our hybrid working policy.

Compensation Range:

ICONIQ is required by law to include a reasonable estimate of the salary range for this role. There are several factors taken into consideration in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. At ICONIQ, we apply a total reward philosophy where all aspects of compensation and benefits are taken into consideration in determining compensation terms. A reasonable estimate of the current salary range is $120,000 - $140,000, together with the benefits listed above.

About ICONIQ

ICONIQ is a global investment firm elevated by an extraordinary community. With over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society.

When you submit a job application as a prospective employee (“your” or “your”) of ICONIQ Capital LLC (“ICONIQ,” “we,” “us,” or “our”), we or our service providers may collect, use, disclose and otherwise process personal information about you. Personal information collected by the Greenhouse portal is subject to the Greenhouse's privacy policy, available here [https://www.greenhouse.com/privacy-policy] and ICONIQ’s Privacy Policies available here [https://www.iconiqcapital.com/privacy-policies].

Use of AI in the Application Process

We expect candidates to be fluent in using AI tools to enhance their work. You’re welcome to use AI in preparing your application where it adds value, but your materials must be accurate and reflect your own experience, judgement and voice. We care most about how you think, what you’ve personally contributed, and how you use tools like AI to drive better outcomes. Strong candidates demonstrate both authenticity and leverage, using AI to elevate their work while maintaining clear ownership. Throughout the interview process, you should be prepared to speak in depth about your experience and contributions in your own words.

Equal Employment Opportunity Statement

We recognize that our people are our greatest strength, and the diverse skills and perspectives they contribute are integral to our success as a global organization. As an equal opportunity employer, we are deeply committed to fostering diversity and inclusion across our company. We do not tolerate discrimination based on any protected characteristic, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy, disability, or any other characteristic protected by law. Additionally, we provide reasonable accommodations to support applicants and employees with religious practices, mental health needs, physical disabilities, or other conditions requiring support.