Executive Assistant I, Strategic Communications

FTI Consulting, Inc; New York (NY); Hybrid; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide exceptional administrative support to senior leaders in a dynamic and collaborative environment. This role involves managing schedules, coordinating meetings, and ensuring smooth office operations. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to handle confidential information with discretion. Join a team that values professional development and offers a range of benefits, including flexible work arrangements and opportunities for growth. Make a meaningful impact in a company committed to excellence and innovation.

Benefits

Medical, Dental, and Vision Coverage

Generous Paid Time Off

401(k) Retirement Savings Plan

Flexible Work Arrangements

Paid Parental Leave

Employee Wellness Platform

Free In-Office Snacks and Drinks

Professional Development Programs

Employee Recognition Programs

Corporate Matching for Charitable Donations

Qualifications

• 2+ years of administrative and/or operations experience required.
• Proficiency in Microsoft Office applications is essential.

Responsibilities

• Provide administrative support for Senior Managing Directors and other leaders.
• Manage meeting schedules and coordinate logistics for events.

Skills

Administrative Support

Time Management

Microsoft Office Suite

Communication Skills

Attention to Detail

Problem Solving

Education

High School Diploma

Associate's Degree

Tools

Salesforce

Microsoft Teams

Job description

Executive Assistant I, Strategic Communications

FTI Consulting is the leading global expert firm for organizations facing crisis and transformation. We work with many of the world’s top multinational corporations, law firms, banks and private equity firms on their most important issues to deliver impact that makes a difference. From resolving disputes, navigating crises, managing risk and optimizing performance, our teams respond rapidly to dynamic and complex situations.

At FTI Consulting, you’ll work side-by side with leaders who have shaped history, helping solve the biggest challenges making headlines today. From day one, you’ll be an integral part of a focused team where you can make a real impact. You’ll be surrounded by an open, collaborative culture that embraces diversity, recognition, professional development and, most importantly, you.

Are you ready to make your impact?

About The Role

This position is responsible for providing superior administrative support for Senior Managing Directors/Managing Directors and other leaders as assigned, as well as providing general New York office administrative support for the Strategic Communications segment of FTI. The position will handle all administrative functions and will require the ability to successfully balance assignments and a variety of tasks from multiple individuals. This role will be responsible for routine and non-routine tasks and will require independent judgment to plan, prioritize and organize workload. The Executive Assistant may interact with clients and other FTI executive leaders and will be required to maintain absolute discretion and confidentiality as would be expected of a professional in this role.

What You’ll Do

General Office Support

• Greet external customers, visitors and vendors.
• Maintain and manage meeting schedule to include (but not limited to):
  • Manage conference room, meeting room, office, and desk space reservations
  • Arrange, order, and provide set up and direction for needed catering or refreshment needs
  • Coordinate with IT for meeting needs, confirming meeting areas are set and functional prior to meeting start to ensure a smooth and complete process. Provide in-time support for troubleshooting or technological issues, as needed or requested.
  • Manage post-meeting clean up
• Assist office team with printing, binding, or document preparation as requested.
• Assist with operations related activities for onboarding new hires.
• Assist with coordination of segment events and social activities, working closely with office General Manager, social committees, and Employee Resource Groups
• All other duties as assigned.

Administrative Support

• Process time entry for Senior Leaders
• Provide assistance with expenses, travel arrangements, and additional tasks as requested by Executive Assistant team.
• Data Entry in Salesforce for conflict check requests.
  • All other duties as assigned.

How You’ll Grow

We are committed to investing and supporting you in your professional development and we have developed a range of programs focused on fostering leadership, growth and development opportunities. We aim to promote continuous learning and individual skills development through on-the-job learning, self-guided professional development courses and certifications. You’ll be assigned a dedicated coach to mentor, guide and support you through regular coaching sessions and serve as an advocate for your professional growth.

As you progress through your career at FTI Consulting, we offer tailored programs for critical professional milestones to ensure you are prepared and empowered to take on your next role.

What You Will Need To Succeed

Basic Qualifications

• Minimum of 2 years administrative and/or operations experience.

Preferred Qualifications

• Accurately proofread documents for both clarity and grammatical errors.
• A resourceful, can-do attitude with an ability to find solutions in an efficient and independent manner.
• Self-assured and professional demeanor.
• Proven ability to work with confidential information.
• Strong team player and collaborates with internal and external resources.
• High level of proficiency in software applications and Microsoft Office (word, excel, powerpoint, teams).
• Extremely detail-oriented and organized with ability to manage multiple activities across multiple departments with minimal supervision.
• Demonstrated ability to take initiative and interact with all levels of management.
• Self-starter who is adaptable in an ever-changing environment.
• Understand office policies and procedures and ensure they are communicated and followed.
• Strong verbal and written interpersonal and communication skills.
• Excellent organization and time management skills.

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Our goal is to support the wellbeing of you and your families—physically, emotionally, and financially. We offer comprehensive benefits such as the following:

• Competitive total compensation, including bonus earning potential
• Full package of benefits plans, including medical, dental, and vision coverage along with life and disability insurance
• Generous paid time off and holidays
• Company matched 401(k) retirement savings plan
• Potential for flexible work arrangements
• Generous paid parental leave with available planning tools, virtual expert coaching services and flex return support
• Family care benefits, including back-up child/elder care
• Employee wellness platform
• Employee recognition programs
• Paid time off for volunteering in your community
• Corporate matching for charitable donations most important to you
• Make an impact in our communities through company sponsored pro bono work
• Professional development and certification programs
• Free in-office snacks and drinks
• Free smartphone and cellular plan(if applicable)
• FTI Perks & Discounts at retailers and businesses
• Upscale offices close to public transportation

About FTI Consulting

FTI Consulting, Inc. is the leading global expert firm for organizations facing crisis and transformation, with more than 8,300 employees located in 34 countries and territories. Our broad and diverse bench of award–winning experts advise their clients when they are facing their most significant opportunities and challenges. The Company generated $3.49 billion in revenues during fiscal year 2023. In certain jurisdictions, FTI Consulting’s services are provided through distinct legal entities that are separately capitalized and independently managed. FTI Consulting is publicly traded on the New York Stock Exchange. For more information, visit www.fticonsulting.com and connect with us on Instagram and LinkedIn .

FTI Consulting is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.

Compensation Disclosure: Actual compensation is determined based on a wide array of relevant factors including market considerations, business needs, and an individual’s location, skills, level of experience, and qualifications.

Additional Information

• Job Family/Level: Administrative Operations Level 2
• Exempt or Non-Exempt?: Non-Exempt

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At FTI Consulting, our goal is to attract, hire, acquire, develop and, most importantly, retain the best and most talentedpeople in the world. As our company continues to grow, we remain focused on building and maintaining a strong cultureof diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race,color, religion, creed, national origin or ancestry, gender, age, marital status, sexual orientation, status as a qualifiedindividual with a disability, status as a protected veteran, union affiliation, genetic information, sex, citizenshipstatus, or any other factor prohibited by law.