Executive Assistant

Courtinnovation; New York (NY); On-site; USD 68,000 - 78,000; Full time

Job summary

An established industry player is seeking an experienced Executive Assistant to support its Chief Executive Officer and Chief of Staff. This role is integral to the smooth operation of executive functions, requiring strong organizational skills, effective communication, and a proactive approach to problem-solving. The ideal candidate will thrive in a dynamic environment, managing multiple priorities while ensuring confidentiality and discretion. Join a mission-driven organization committed to safety and racial justice, where your contributions will help shape impactful community programs and policies. This is a fantastic opportunity for someone looking to make a difference in a supportive and inclusive workplace.

Benefits

Comprehensive Healthcare

Dental Coverage

Vision Insurance

Short-term and Long-term Disability

Life Insurance

Flexible Spending Accounts

403(b) Retirement Plan

Mental Health Services

Qualifications

• 5+ years of experience as an administrative or executive assistant.
• Proven ability to manage schedules and prioritize tasks effectively.

Responsibilities

• Manage the CEO's and Chief of Staff's calendars and schedules.
• Prepare meeting agendas and follow up on action items.
• Handle sensitive information and maintain confidentiality.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Problem-Solving Skills

Tech Savviness

Time Management

Interpersonal Skills

Multitasking Ability

Education

Bachelor's Degree

Tools

Microsoft Suite

Google Suite

Expense Management Software

Project Management Tools

Job description

The Center for Justice Innovation is a community justice organization that centers safety and racial justice. Since our founding in 1996, the Center has partnered with community members, courts, and the people most impacted to create stronger, healthier, more just communities. Our decades of experience in courts and communities, coupled with our field-leading research and practitioner expertise, help us drive justice nationwide in innovative, powerful, and durable ways. For more information on how and where we work, please visit www.innovatingjustice.org.

The Center is a 900-employee, $130 million nonprofit that accomplishes its vision through three pillars of work: creating and scaling operating programs to test new ideas and solve problems, performing original research to determine what works (and what doesn’t), and providing expert assistance and policy guidance to justice reformers around the world.

Operating Programs

The Center’s operating programs, including the award-winning Red Hook Community Justice Center and Midtown Community Justice Center, test new ideas, solve difficult problems, and attempt to achieve systemic change within the justice system. Our projects include community-based violence prevention programs, alternatives to incarceration, reentry initiatives, and court-based initiatives that reduce the use of unnecessary incarceration and promote positive individual and family change. Through this programming, we have produced tangible results like safer streets, reduced incarceration, and improved neighborhood perceptions of justice.

Research

The Center's research teams are staffed with social scientists, data analysts, and lawyers who are academically-trained or have lived experience and who conduct research in the U.S. and globally on diverse criminal-legal system and justice issues. Their work includes evaluating programs and policies; conducting exploratory, community-based studies; and providing research translation and strategic planning for system actors. The Center has published studies on topics including court and jail reform, intimate partner violence, restorative justice, gun violence, reentry, sixth amendment rights, and progressive prosecution. The research teams strive to make their work meaningful and actionable to the communities they work with, policymakers, and practitioners.

Policy & Expert Assistance

The Center provides hands-on, planning and implementation assistance to a wide range of jurisdictions in areas of reform such as problem-solving courts (e.g., community courts, treatment courts, domestic violence courts), tribal justice, reducing incarceration and the use of fines/fees and reducing crime and violence. Our current expert assistance takes many forms, including help with analyzing data, strategic planning and consultation, policy guidance, and hosting site visits to its operating programs in the New York City area.

Center Support

A dedicated support team within the Center ensures the smooth functioning of operations across various domains, including finance, legal, technology, human resources, fundraising, real estate, and communications. Comprising 15% of the organization's staff, these teams provide essential infrastructure support and innovative solutions aligned with the Center's mission and values.

THE OPPORTUNITY

The Center is seeking anexperienced Executive Assistantto support the Center’s Chief Executive Officer and the Chief of Staffto help with the day-to-day management of their administrative tasks. Candidates should have proven experience as an Executive Assistant, Administrative Assistant or similar role, preferably supporting C-suite executives, strong organizational skills, a warm and upbeat personality, and should be comfortable learning and using new technologies. This role is an in-person role requiring presence at the executive’s offices daily and may need to provide additional support for other executives on occasion. Some travel is required between the Center’s various office sites.

The Executive Assistant will serve as a critical resource increating efficient, effective and smooth-running executive operating systems. The role requires an individual with strong interpersonal skills and proven experiencemanaging-up and handling a range of confidential matters. The role will require daily collaboration across multiple departments and work in close collaborationwith the Executive team and other Executive Assistants. The Executive Assistant would strategically manage their time with respect to priorities, goals, and objectives.

THE ORGANIZATION

The Center for Justice Innovation is a community justice organization that centers safety and racial justice. Since our founding in 1996, the Center has partnered with community members, courts, and the people most impacted to create stronger, healthier, more just communities. Our decades of experience in courts and communities, coupled with our field-leading research and practitioner expertise, help us drive justice nationwide in innovative, powerful, and durable ways. For more information on how and where we work, please visit www.innovatingjustice.org.

The Center is a 900-employee, $130 million nonprofit that accomplishes its vision through three pillars of work: creating and scaling operating programs to test new ideas and solve problems, performing original research to determine what works (and what doesn’t), and providing expert assistance and policy guidance to justice reformers around the world.

Operating Programs

The Center’s operating programs, including the award-winning Red Hook Community Justice Center and Midtown Community Justice Center, test new ideas, solve difficult problems, and attempt to achieve systemic change within the justice system. Our projects include community-based violence prevention programs, alternatives to incarceration, reentry initiatives, and court-based initiatives that reduce the use of unnecessary incarceration and promote positive individual and family change. Through this programming, we have produced tangible results like safer streets, reduced incarceration, and improved neighborhood perceptions of justice.

Research

The Center's research teams are staffed with social scientists, data analysts, and lawyers who are academically-trained or have lived experience and who conduct research in the U.S. and globally on diverse criminal-legal system and justice issues. Their work includes evaluating programs and policies; conducting exploratory, community-based studies; and providing research translation and strategic planning for system actors. The Center has published studies on topics including court and jail reform, intimate partner violence, restorative justice, gun violence, reentry, sixth amendment rights, and progressive prosecution. The research teams strive to make their work meaningful and actionable to the communities they work with, policymakers, and practitioners.

Policy & Expert Assistance

The Center provides hands-on, planning and implementation assistance to a wide range of jurisdictions in areas of reform such as problem-solving courts (e.g., community courts, treatment courts, domestic violence courts), tribal justice, reducing incarceration and the use of fines/fees and reducing crime and violence. Our current expert assistance takes many forms, including help with analyzing data, strategic planning and consultation, policy guidance, and hosting site visits to its operating programs in the New York City area.

Center Support

A dedicated support team within the Center ensures the smooth functioning of operations across various domains, including finance, legal, technology, human resources, fundraising, real estate, and communications. Comprising 15% of the organization's staff, these teams provide essential infrastructure support and innovative solutions aligned with the Center's mission and values.

THE OPPORTUNITY

The Center is seeking anexperienced Executive Assistantto support the Center’s Chief Executive Officer and the Chief of Staffto help with the day-to-day management of their administrative tasks. Candidates should have proven experience as an Executive Assistant, Administrative Assistant or similar role, preferably supporting C-suite executives, strong organizational skills, a warm and upbeat personality, and should be comfortable learning and using new technologies. This role is an in-person role requiring presence at the executive’s offices daily and may need to provide additional support for other executives on occasion. Some travel is required between the Center’s various office sites.

The Executive Assistant will serve as a critical resource increating efficient, effective and smooth-running executive operating systems. The role requires an individual with strong interpersonal skills and proven experiencemanaging-up and handling a range of confidential matters. The role will require daily collaboration across multiple departments and work in close collaborationwith the Executive team and other Executive Assistants. The Executive Assistant would strategically manage their time with respect to priorities, goals, and objectives.

Responsibilities include but are not limited to:

• Strategic calendar management: Understand the CEO’s and the Chief of Staff’spersonal preferences and working style to effectively manage theirschedule, ensuring prioritization of tasks and optimal use oftime. The Executive Assistant will arrange meetings, events and travel arrangements as required;
• Meeting preparation, coordination and follow-up: Prepareagendas, taking minutes, and following up on action items to ensure meetings are productive. Provide the necessary context and backgroundfor all meetings to ensure the CEO andChief of Staffarewell prepared. This may include conducting preliminary research, putting together introductory briefs on the attendees and coordinating with other team members across the organization for necessary input.Coordinate andarrangefacilities, technology, meeting materials and any necessary travel arrangements. The Executive Assistant will also be responsible for tracking and managing post-meeting action items;
• Expense and Travel management: Responsible for ensuring that executive credit cards are reconciled timely and submitted to the finance department. This includes working with different expense management software, following up with executives to receive receipts, collaborating with the accounts payable departmentto ensure events, hotels, travel expenses etc. are correctly recorded;Planning and coordinating travel logistics, including flights, accommodations, and itineraries;
• Communication: Actas a liaison between the executive and other stakeholders, handling emails, phone calls, and correspondence efficiently;
• Document Management: Draft, review and managedocuments, reports, and presentations, ensuring they are accurate and well-organized;
• Project Support: Assistwith special projects, research, and data analysis as needed, helping to keep initiatives on track;
• Budget Management: Trackexpenses and managing budgets for departmental activities or events;
• Confidentiality Management: Handlesensitive information discreetly and maintainconfidentiality at all times;
• Stakeholder Engagement: Buildand maintain relationships with internal teams, clients, and external partners;
• Prioritization: Assessthe urgency and importance of tasks and effectively prioritizing them for the Executive;
• Problem Solving: Anticipatepotential issues and proactively finding solutions to avoid disruptions:
• Other related duties as assigned.

Qualifications:

• Minimum 5 years of experience as an administrative assistant or executive assistant; proven office management, administrative or assistant experienceis required;Bachelors degree preferred;
• Organizational Skills: Exceptional ability to manage schedules, prioritize tasks, and keep information orderly;
• Communication Skills: Clear and effective written and verbal communication, with the ability to interact confidently with various stakeholders;
• Attention to Detail: Keen eye for detail to ensure accuracy in documents, schedules, and communications;
• Problem-Solving Skills: Resourceful in finding solutions to unexpected challenges, with a proactive approach;
• Discretion and Confidentiality: Trustworthy in handling sensitive information and maintaining confidentiality;
• Tech Savviness: Proficient in various software tools and technology, including calendar management (Microsoft and Google Suite of products), project management, expense managementand communication platforms;
• Time Management: Ability to efficiently manage one’s time and the time of the executive, ensuring deadlines are met;
• Adaptability: Flexibility to adjust to changing priorities and work in a dynamic environment;
• Interpersonal Skills: Strong relationship-building skills to foster collaboration with colleagues and external partners;
• Strategic Thinking: Understanding the bigger picture and how tasks align with organizational goals, contributing to strategic planning;
• Initiative: Willingness to take charge of tasks and anticipate needs without waiting for direction;
• Multitasking Ability: Competent in handling multiple tasks simultaneously while maintaining quality; and
• Experience in project management preferred.

Position Type:Full-time.

Position Location:New York, NY.

Compensation:The compensation range for this position is $68,000 - $78,000 and is commensurate with experience.The Center for Justice Innovation offers an excellent benefits package including comprehensive healthcare with a national network, free basicdental coverage, vision insurance, short-term and long-term disability, life insurance, and flexible spending accounts including commuter FSA. We prioritize mental health care for our staff and offer services like Talkspace and Ginger through our healthcare plans. We offer a 403(b) retirement plan with a two-to-one employer contribution up to 5%.

The Center for Justice Innovation is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, gender identity, gender expression, pregnancy, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, disability, or any other category protected by law. We strongly encourage and welcome applications from women, people of color, members of the LGBTQ+ community, and individuals with prior contact with the criminal justice system. Our goal is to create a supportive and respectful environment where everyone, regardless of background or identity, feels valued and included.

Candidates are expected to provide accurate and truthful information throughout the hiring process. Any misrepresentation, falsification, or omission of material facts may result in disqualification from consideration, withdrawal of an offer, or termination of employment, regardless of when discovered.

As of February 10, 2023, New York City Executive Order 25 rescinded the COVID-19 vaccination requirement for City workers, new hires, and contracted employees. While the Center does not require vaccination, we strongly recommend that all staff, interns, and volunteers stay up to date.

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