Executive Assistant I

BCforward; New York (NY); Vor Ort; USD 41.000 - 45.000; Vollzeit

Benefits dieser Stelle

Competitive compensation

Global opportunities

Inclusive culture

Exposure to cutting-edge tech

Zusammenfassung

BCforward is seeking an Executive Assistant I to join our team in New York City on site. The role centers on supporting three VPs with complex calendar management, travel logistics, and cross-functional coordination across marketing and creative teams.

The ideal candidate brings 5+ years of executive support experience, outstanding organizational skills, and proficiency with Microsoft Office/365, Outlook, Teams, and Excel.

Qualifikationen

• 5+ years of experience supporting senior executives, preferably in entertainment, media, advertising, marketing, creative, or similar fast-paced environments.
• Exceptional organization, time management, and ability to manage multiple executives and competing priorities with attention to detail.
• Strong written and verbal communication skills and sound judgment with confidential information.
• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management or collaboration tools.
• Ability to remain calm, professional, and solutions-oriented under pressure and in changing environments.

Aufgaben

• Provide executive support to three VPs (Creative, Marketing, Media Planning), including complex calendar management across internal teams, senior leadership, agencies, partners, and external stakeholders.
• Coordinate meetings, agendas, rooms, video conferences, and prepare materials, decks, documents, and talking points.
• Arrange and manage travel logistics, itineraries, expense reports, and last-minute changes for 2-3 executives.
• Support PowerPoint presentations and Excel spreadsheets, including data management tasks.
• Facilitate logistics for campaigns, launches, tentpoles, key art, shoots, presentations, and other marketing initiatives across Creative, Media Planning, Programming, Publicity, Social, Production, and agencies.
• Maintain organized folders, decks, contact lists, and project documentation.
• Protect executive focus time and business priorities, resolving conflicts proactively.
• Serve as a professional point of contact.
• Handle sensitive and confidential information with discretion.
• Follow through on action items and communicate updates.

Kenntnisse

Executive support

Calendar management

Cross-functional coordination

PowerPoint

Excel

Microsoft Office/365

Communication

Tools

PowerPoint

Outlook

Teams

Excel

Jobbeschreibung

Introduction

Job Title: Executive Assistant I

Location: New York, NY (Onsite, full time)

Duration: 9 months, possible extension

Pay Range: $30-33/hour W2

Hours: 9:00 AM to 6:00 PM ET

OT possible up to 5 hours/week based on business need

About TSRTSR

TSR is a trusted staffing and workforce solutions partner with more than 50 years of experience delivery highly qualified talent to support clients' most critical business and technology initiatives. Through a disciplined approach to sourcing, candidate vetting, and delivery, TSR helps organizations scale teams quickly while maintaining quality and reliability. TSR operates with a global delivery model, leveraging specialized teams to support enterprise clients across North America and beyond.

In June 2024, TSR was acquired by Justin Christian, founder and CEO of BCforward, a global provider of professional services and workforce solutions. This partnership expands TSR's ability to deliver broader capabilities, global delivery resources, and enhanced opportunities for both clients and consultants.

Job Description

We are seeking a Executive Assistant I to join our dynamic team. The ideal candidate will have strong experience in executive support, complex calendar management, and cross-functional coordination and a proven ability to anticipate needs, manage shifting priorities, and enable executive productivity.

Responsibilities

• Provide executive support to three VPs (Creative, Marketing, Media Planning), including complex calendar management across internal teams, senior leadership, agencies, partners, and external stakeholders.


• Coordinate meetings, agendas, rooms, video conferences, and prepare materials, decks, documents, and talking points.


• Arrange and manage travel logistics, itineraries, expense reports, and last-minute changes for 2-3 executives.


• Support PowerPoint presentations and Excel spreadsheets, including data management tasks.


• Facilitate logistics for campaigns, launches, tentpoles, key art, shoots, presentations, and other marketing initiatives across Creative, Media Planning, Programming, Publicity, Social, Production, and agencies.


• Maintain organized folders, decks, contact lists, and project documentation.


• Protect executive focus time and business priorities, resolving conflicts proactively.


• Serve as a professional point of contact.


• Handle sensitive and confidential information with discretion.


• Follow through on action items and communicate updates.

Required Skills & Qualifications

• 5+ years of experience supporting senior executives, preferably in entertainment, media, advertising, marketing, creative, or similar fast-paced environments.


• Exceptional organization, time management, and ability to manage multiple executives and competing priorities with attention to detail.


• Strong written and verbal communication skills and sound judgment with confidential information.


• Proficiency with Microsoft Office/365, PowerPoint, Outlook, Teams, Excel, and common project-management or collaboration tools.


• Ability to remain calm, professional, and solutions-oriented under pressure and in changing environments.

Preferred Skills:

• Familiarity with entertainment or media industry operations and pace.


• Understanding of BET's audience and the cultural nuances that inform the brand and creative work.

Why TSR?

• Competitive compensation and benefits.


• Opportunities for growth with global clients.


• A supportive, inclusive culture that values innovation and people.


• Exposure to cutting-edge technologies and projects.

About Our Commitment

TSR is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, or veteran status.