Executive Assistant (Hybrid)

Eversource; Westwood (MA); On-site; USD 83,000 - 92,000; Full time

Job summary

Eversource in Westwood, MA is seeking an experienced Administrative and Executive Support professional to provide comprehensive support to the Executive, ensuring efficient office operation. You will manage calendars and travel, screen requests, prepare materials and reports, coordinate cross‑functional projects, and maintain confidential records with discretion to help driving organizational efficiency.

Strong MS Office skills and the ability to work independently are essential in a fast‑paced,

Qualifications

• High School Diploma required.
• Associate degree or administrative secretarial training preferred.
• Secretarial certification preferred.
• Strong organizational and communication skills.

Responsibilities

• Reviews and summarizes letters, reports, and documents as requested by manager.
• Arranges meetings, appointments, and travel; manages calendar and prioritizes executive time.
• Prepares materials, agendas, and reports for internal/external appointments and commitments.
• Coordinates cross-functional projects and maintains confidential records and files.

Skills

Organizational skills

Communication

Independent work

Multitasking

Confidentiality

MS Office (Outlook, PowerPoint, Excel,

Education

High School Diploma

Associate degree / administrative secretarial training

Certification in administrative secretarial science (preferred)

Tools

Microsoft Office Suite

Job description

Eversource will not offer immigration-related sponsorship for this position (e.g., H-1B, O-1, J-1, TN, E-3, etc.). Applicants requiring visa sponsorship to start employment with Eversource will not be considered.

Role and Scope of Position

Responsible for providing a variety of administrative and Executive support duties and for ensuring the efficient organization and operation for the Executive. Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere. Individual must be a highly trusted partner responsible for exercising confidentiality, tact and diplomacy. Accountable for instituting and conducting all phases of office procedures, coordinating and organizing projects for maximum efficiency and, implementing creative improvements for better management work flow.

Essential Functions

Reviews and provides summaries and recommendations on letters, reports and other documents as requested by manager. Arranges meetings, appointments, and travel; controls calendar and work day; Screens and prioritizes requests for executive’s time Coordinates, composes and prepares materials/agendas/reports for managers’ internal and external appointments and commitments. Manages telephone, written correspondence, and personal contact with the Executive by maintaining current awareness of priorities and personal preferences: Maintains close contact with other officers and department managers within and across other organizations to apprise Manager of significant activities and events. Manages the coordination of cross-functional projects, assignments, etc. Analyzes organization’s administrative practices, recommends creative ideas, then implements strategies to improve office workflow. Creates and maintains sophisticated computerized data documents to support (and report on) organizations’ daily operation. Contributes to organization’s success by providing efficient, high quality customer service, to all internal and external constituents. May delegate assignments to, or provide direction and oversight to, projects for organization level secretaries as deemed necessary. Uses formalized team approach to provide assistance to colleagues and managers. Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere.

Technical Knowledge/Skill/Education/Licenses/Certifications

Technical Knowledge/Skills: Demonstrates a record of high-performance standards and strong organizational skills Excellent interpersonal and oral and verbal communication skills Ability to work independently Ability to manage multiple priorities, maintain confidentiality, and operate with poise and Demonstrated expertise with Microsoft Programs (Outlook, PowerPoint, Excel, Word, etc.)

Education/ Experience

High School Diploma required Associate degree, advanced business school/administrative secretarial training preferred

Licenses & Certifications

Certification in administrative secretarial science preferred

Working Conditions

Must be available to work emergency restoration assignment as required. Must be available to travel between MA/CT/NH as necessary.

Mental Aspects

N/A

Competencies

• Build trusting relationships
• Manage and develop people
• Foster teamwork and cross-functional collaboration
• Lead change
• Communicate strategic vision
• Create an engaged workforce
• Focus on the customer
• Take ownership & accountability

Compensation and Benefits

Eversource offers a competitive total rewards program. Salary is commensurate with your experience. This position is eligible for a potential incentive. The annual salary range for this position is: $82,970.00-$92,190.00

Worker Type

Regular Number of Openings: 1 Emergency Response: Responding to emergency situations to meet customers’ needs is part of every employee’s role. If employed, you will be given an Emergency Restoration assignment. This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.

EEO Statement

Eversource Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

Who we are

VEVRRA Federal Contractor Eversource Energy (NYSE:ES), a Fortune 500 and Standard & Poor’s 500 energy company based in Connecticut, Massachusetts and New Hampshire, operates New England’s largest energy delivery system. Eversource is committed to safety, reliability, environmental leadership and stewardship, and expanding energy options for its 4.3 million electric and natural gas customers. We are a company dedicated to our customers, communities and employees. We know that our success depends on the best efforts of our engaged team-talented and dedicated individuals who take pride in their work, know and exhibit the value of teamwork and collaboration, and support each other in working safely every day.