Executive Assistant (Hybrid)

Eversource Energy; Westwood, Northern (MA, KY); Hybrid; USD 83,000 - 92,000; Full time

Job summary

Eversource Energy in Westwood, MA is seeking an experienced Executive Assistant to provide comprehensive administrative support to the executive team. The role requires managing calendars, travel, correspondence and confidentiality with tact and diplomacy.

The successful candidate will demonstrate strong organizational skills, advance Microsoft Office proficiency, and coordinate cross-functional projects while delivering high-quality service to internal and external stakeholders.

Qualifications

• High School Diploma required.
• Associate degree or administrative secretarial training preferred.
• Minimum of 5–7 years executive administrative experience.
• Certification in administrative secretarial science preferred.

Responsibilities

• Reviews and summarizes letters, reports and documents for manager.
• Arranges meetings, travel; manages calendar; screens requests.
• Prepares materials/agendas/reports for internal/external appointments.
• Manages telephone, correspondence and executive priorities.
• Coordinates cross-functional projects and keeps managers informed.
• Analyzes practices and implements workflow improvements.
• Creates and maintains data documents to support daily operations.
• Delivers high-quality service to internal and external constituents.
• May delegate tasks to other secretaries as needed.
• Supports colleagues and managers with a team approach.

Skills

High-performance standards

Strong organizational skills

Interpersonal communication

Independent work

MS Office proficiency

Education

High School Diploma

Associate degree or secretarial training

Job description

Eversource will not offer immigration-related sponsorship for this position (e.g., H-1B, O-1, J-1, TN, E-3, etc.). Applicants requiring visa sponsorship to start employment with Eversource will not be considered.

Role and Scope of Position:

Responsible for providing a variety of administrative and Executive support duties and for ensuring the efficient organization and operation for the Executive. Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere. Individual must be a highly trusted partner responsible for exercising confidentiality, tact and diplomacy. Accountable for instituting and conducting all phases of office procedures, coordinating and organizing projects for maximum efficiency and, implementing creative improvements for better management work flow.

Essential Functions:

• Reviews and provides summaries and recommendations on letters, reports and other documents as requested by manager.
• Arranges meetings, appointments, and travel; controls calendar and work day; Screens and prioritizes requests for executive’s time
• Coordinates, composes and prepares materials/agendas/reports for managers’ internal and external appointments and commitments.
• Manages telephone, written correspondence, and personal contact with the Executive by maintaining current awareness of priorities and personal preferences:
• Maintains close contact with other officers and department managers within and across other organizations to apprise Manager of significant activities and events. Manages the coordination of cross-functional projects, assignments, etc.
• Analyzes organization’s administrative practices, recommends creative ideas, then implements strategies to improve office workflow.
• Creates and maintains sophisticated computerized data documents to support (and report on) organizations’ daily operation.
• Contributes to organization’s success by providing efficient, high quality customer service, to all internal and external constituents.
• May delegate assignments to, or provide direction and oversight to, projects for organization level secretaries as deemed necessary.
• Uses formalized team approach to provide assistance to colleagues and managers.
• Works independently to perform daily office activities and procedures (office supplies/services, budget monitoring and control, record-keeping systems, incoming correspondence, etc.) to ensure a smooth office atmosphere.

Technical Knowledge/Skill/Education/Licenses/Certifications:

Technical Knowledge/Skills:

• Demonstrates a record of high-performance standards and strong organizational skills
• Excellent interpersonal and oral and verbal communication skills
• Ability to work independently
• Ability to manage multiple priorities, maintain confidentiality, and operate with poise and
• Demonstrated expertise with Microsoft Programs (Outlook, PowerPoint, Excel, Word, etc.)

Education/ Experience:

• High School Diploma required
• Associate degree, advanced business school/administrative secretarial training preferred

Experience:

• Minimum of 5 - 7 years demonstrated executive administrative experience or equivalent.

Licenses & Certifications:

• Certification in administrative secretarial science preferred

Working Conditions:

• Must be available to work emergency restoration assignment as required.
• Must be available to travel between MA/CT/NH as necessary.

Mental Aspects:

• N/A

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Competencies:

• Build trusting relationships
• Manage and develop people
• Foster teamwork and cross-functional collaboration
• Lead change
• Communicate strategic vision
• Create an engaged workforce
• Focus on the customer
• Take ownership & accountability

Compensation and Benefits:

Eversource offers a competitive total rewards program.Check out our careers site for an overview of our benefits programs. Salary is commensurate with your experience. This position is eligible for a potential incentive.The annual salary range for this position is:

$82,970.00-$92,190.00

Worker Type:

Regular

Number of Openings:

1

Emergency Response:

Responding to emergency situations to meet customers’ needs is part of every employee’s role. If employed, you will be given an Emergency Restoration assignment. This means you may be called to assist during an emergency outside of your normal responsibilities, work hours and location.

EEO Statement:

Eversource Energy is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, sex, sexual orientation, gender identity, national origin, religion, disability status, or protected veteran status.

VEVRRA Federal Contractor