Executive Assistant (Hybrid)

globelife; McKinney (TX); Hybrid; USD 65,000 - 95,000; Full time

Job summary

Globe Life is seeking an Executive Assistant to join a hybrid team in McKinney, TX. The role supports C-level executives, manages calendars and travel, coordinates events, and leads vendor negotiations.

The position emphasizes discretion, professionalism, and cross-functional collaboration to ensure smooth daily operations. The successful candidate will bring at least 5 years of executive support experience, strong communication, and a proven ability to balance cost, quality, and timing in

Qualifications

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C-level executives in a complex environment.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets and vendor relationships.
• Strong verbal and written communication with professional demeanour.

Responsibilities

• Manage executive calendars, travel logistics, and communications.
• Represent executives in meetings and communications, handling inquiries and commitments.
• Coordinate vendor negotiations and approve expenses within set limits.
• Prepare and review reports highlighting trends, risks and opportunities for executive decisions.
• Lead process improvements in administrative and event planning to boost efficiency.
• Provide professional support to internal and external parties, reflecting well on the organization.
• Review requests, route appropriately, and ensure timely responses and follow-ups.
• Plan and support agency owner meetings, summits, councils and virtual events.

Skills

Executive support

Vendor management

Budget management

Communication skills

Confidentiality

Education

Bachelor's degree or equivalent in Business Admin/Communications

Job description

Role Overview:

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Could you be our next Executive Assistant? Globe Life is looking for an Executive Assistant to join the team!

This is a hybrid position located in McKinney, Texas (WFH Monday & Friday, In Office Tuesday-Thursday).

What You Will Do:

• Exercise independent judgment in prioritizing schedules, resolving calendar conflicts, and determining which meetings or issues require an Executive's direct attention.
• Represent Executive's in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision-making.
• Revise and improve administrative and event-planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow-up.
• Manage Executive calendars, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well-prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and supports execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, Leadership Academies and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in-office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive-level matters.
• Anticipate the needs of the Executives, guests, and agency owners based on circumstances and business priorities.
• Provide hands-on in-office support, welcoming and directing visitors, new hires, and deliveries as needed.

What You Can Bring:

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C-level executives in a complex business environment, including managing executive priorities, vendors, and event budgets.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets, and vendor relationships, including negotiating with vendors and balancing cost, quality, and timing considerations.
• Skilled in negotiating with vendors, managing budgets, and balancing cost, quality, and timing considerations.
• Demonstrated ability to maintain confidentiality, professionalism, and sound judgment in handling sensitive matters, with a strong sense of ownership and accountability.
• Strong verbal and written communication skills with excellent grammar, clarity, and professionalism; builds positive working relationships across teams and serves as a trusted liaison for leadership.
• Strong analytical and problem-solving skills; able to identify issues, evaluate options, and