Executive Assistant (Hybrid)

400 Globe Life And Accident Insurance Company; Ohio; Hybrid; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) company match and pension

Parental leave

Education reimbursement (FLMI/ICA)

Counseling for mental health

Tickets to Globe Life events

Job summary

Globe Life is seeking an Executive Assistant to provide high-level administrative and strategic support to Vice Presidents within the Sales Division. The role requires independent judgment in managing confidential matters, calendar prioritization, and event budgeting.

You will prepare reports and materials to influence business decisions and coordinate cross‑functional teams. This hybrid position is based in McKinney, Texas, with in-office days Tuesday–Thursday and WFH on Monday and Friday.

Qualifications

• 5+ years supporting C-level executives in a complex business environment.
• Strong verbal and written communication skills with high professionalism.
• Proven ability to exercise independent discretion and judgment.
• Experience negotiating with vendors and managing budgets for events.

Responsibilities

• Manage executive calendars, travel, and logistics; anticipate needs.
• Represent executives in communications and meetings; handle inquiries.
• Select and negotiate with vendors; approve expenses within limits; manage budget for events.
• Prepare reports identifying trends, risks, and opportunities for executive decisions.
• Coordinate briefing materials and meeting logistics for leaders.

Skills

C-level support

Communication

Analytical skills

Time management

Microsoft Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

At Globe Life, we are committed to empowering our employees with the support and opportunities they need to succeed at every stage of their career. We take pride in fostering a caring and innovative culture that enables us to collectively grow and overcome challenges in a connected, collaborative, and mutually respectful environment that calls us to help Make Tomorrow Better.

Role Overview

Could you be our next Executive Assistant? Globe Life is looking for an Executive Assistant to join the team! In this role, you will be responsible for providing high-level administrative and strategic support to the Vice Presidents of a Globe Life Sales Division, serving as a key point of contact and trusted partner to the sales organization and exercising discretion and independent judgment in managing sensitive and confidential matters. The Executive Assistant independently prioritizes tasks, makes day‑to‑day operational decisions on behalf of the organization, selects vendors, manages event budgets and prepares reports and materials that influence business decisions. The Executive Assistant ensures organizational effectiveness by balancing multiple priorities, anticipating needs, and representing the Vice Presidents in both internal and external interactions. This is a hybrid position located in McKinney, Texas (WFH Monday & Friday, In Office Tuesday‑Thursday).

What You Will Do

• Exercise independent judgment in prioritizing schedules, resolving calendar conflicts, and determining which meetings or issues require an Executive's direct attention.
• Represent Executive's in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost‑effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision‑making.
• Revise and improve administrative and event‑planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow‑up.
• Manage Executive calendars, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well‑prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor invoicing, and other administrative processes for the Sales Division leadership team.
• Manage monthly and quarterly reporting as requested, updating information accurately and in a timely manner.
• Plan and supports execution of Agency Owner Meetings, Summit Meetings, Council Meetings, Virtual Meetings, Leadership Academies and Conventions.
• Partner with Marketing, Sales Operations, and Communications teams to coordinate agendas, manage event logistics, and ensure alignment with executive goals.
• Monitor project timelines, prepare updates, and flag potential issues or risks for management review.
• Coordinate facility and IT requests, onboarding support, and in‑office logistics to maintain a professional and organized work environment.
• Exercise discretion, confidentiality, and sound judgment in handling executive‑level matters.
• Anticipate the needs of the Executives, guests, and agency owners based on circumstances and business priorities.
• Provide hands‑on in‑office support, welcoming and directing visitors, new hires, and deliveries as needed.

What You Can Bring

• Bachelor's degree in Business Administration, Communications, or a related discipline; equivalent professional experience accepted.
• 5+ years of experience supporting C-level executives in a complex business environment, including managing executive priorities, vendors, and event budgets.
• Proven ability to exercise independent discretion and judgment in managing executive operations, budgets, and vendor relationships, including negotiating with vendors and balancing cost, quality, and timing considerations.
• Skilled in negotiating with vendors, managing budgets, and balancing cost, quality, and timing considerations.
• Demonstrated ability to maintain confidentiality, professionalism, and sound judgment in handling sensitive matters, with a strong sense of ownership and accountability.
• Strong verbal and written communication skills with excellent grammar, clarity, and professionalism; builds positive working relationships across teams and serves as a trusted liaison for leadership.
• Strong analytical and problem‑solving skills; able to identify issues, evaluate options, and recommend practical solutions.
• Exceptional planning, time management, and analytical skills; able to manage multiple priorities, meet tight deadlines, identify issues, and recommend practical solutions.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and collaboration tools (Teams, SharePoint).
• Highly organized, adaptable, self‑motivated, and dependable; flexible and willing to adjust to shifting business needs, including occasional travel and work outside normal hours for major events.
• Demonstrated ability to act with discretion, make independent decisions, and influence leadership efficiency through strategic administrative support.

Applicable To All Employees of Globe Life Family of Companies

• Reliable and predictable attendance of your assigned shift.
• Ability to work full time and/or part time based on the position specifications.

How Globe Life Will Support You

• Competitive compensation designed to reflect your expertise and contribution.
• Comprehensive health, dental, and vision insurance plans because your well‑being is fundamental to your performance.
• Robust life insurance benefits and retirement plans, including company‑matched 401k and pension plan.
• Paid holidays and time off to support a healthy work‑life balance.
• Parental leave to help our employees welcome their new additions.
• Subsidized all‑in‑one subscriptions to support your fitness, mindfulness, nutrition, and sleep goals.
• Company‑paid counseling for assistance with mental health, stress management, and work‑life balance.
• Continued education reimbursement eligibility and company‑paid FLMI and ICA courses to grow your career.
• Discounted Texas Rangers tickets for a proud visit to Globe Life Field.

Terms and Conditions

The Whole Globe Not only is it in our name, it’s in our hearts.

Our Company thrives off of diversity and has created a culture focused on inclusivity.

These two components are the pillars of our foundation and the guiding principles that build our employees and leaders.

No Ceiling The insurance industry may be traditional, but Globe Life has been, is, and always will be dedicated to building an inclusive, sustainable, and inspiring environment that does not have a ceiling on growth.