Executive Assistant (Human Resources)

The-City-of-Hartfor; South Windsor (CT); On-site; USD 55,000 - 75,000; Full time

Job summary

The City of Hartford is seeking a highly organized administrative professional to support the Director of Human Resources and Labor Relations. This role handles executive communications, schedules, travel, and document preparation with a focus on discretion and accuracy.

Full-time, 40 hours per week, with salary that includes 5% in lieu of overtime. The incumbent will support confidential HR operations and assist with special projects and SOP updates as needed.

Qualifications

• Four-year college degree with major coursework in public administration, business administration, political science, economics or closely related field.
• One year of progressively responsible experience in a business organization or the public service.
• Full-time administrative experience may substitute for the above educational requirement on a one-for-one basis: one year of administrative experience equals one year of college credit.
• Ability to maintain confidentiality and handle executive communications, scheduling, and travel for the Director.

Responsibilities

• Coordinate executive communications including phone calls, emails and interactions with constituents, employees and officials.
• Maintain and manage the Director's schedules and travel arrangements.
• Assist in the preparation of internal and external documents on behalf of executive management.
• Support special projects including large-scale file scanning and updating divisional SOPs.

Skills

Public administration knowledge

Office terminology & procedures

Microsoft Office / Google Suite

Research methods

Education

Bachelor's degree in public administration or related field

Job description

The vacancy is in the Department of Human Resources. Under general supervision, performs a wide variety of responsible, complex, and confidential executive duties in support of the Director of Human Resources and Labor Relations. Responsible for the coordination of all executive level communications including taking phone calls, responding to emails and interacting with, but not limited to, constituents, current and retired employees and other officials. Maintains and manages the schedules and travel for the Director. Assist in the preparation of internal and external documents on behalf of the executive level management. May assist with special projects including large scale file scanning and maintaining and updating divisional standard operating procedures. Performs related work as required. This role requires a blend of exceptional organizational skills, high-level administrative expertise, and a commitment to maintaining the confidentiality of our HR operations.

Full-time, 40 per week hours. Salary includes 5% in lieu of overtime.

Knowledge of:

• Principles and practices of public administration as it relates to local government.
• Modern office terminology and procedures.
• Computer software applications including Microsoft Office and Google Office.
• Research methods and techniques.

Ability to:

• Establish and maintain effective working relationships with other employees and the public.
• Present ideas in business-friendly and user-friendly language.
• Establish work priorities and remain flexible.
• Respond in an effective manner to a variety of demands and projects.
• Meet established deadlines.
• Quickly learn, adapt and apply new technology, procedures and concepts.
• Organize and maintain complex record and filing.
• Work independently and make sound decisions.
• Express oneself clearly and concisely orally and in writing.
• Navigate sensitive operational matters with absolute discretion, integrity, and sound judgement.

Open to all applicants that meet the minimum qualifications:

• Graduation from a four-year accredited college or university with major coursework in public administration, business administration, political science, economics or closely related field AND One (1) year of progressively responsible experience in a business organization or the public service.
• Full-time administrative experience in the required area may be substituted for the above educational requirement on the basis of the following: one year of administrative experience is equal to one year of college.

LEGAL NOTICES

• American with Disabilities Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department.

This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.