Executive Assistant - Human Resources

Hannibal Regional; Hannibal (MO); On-site; USD 60,000 - 85,000; Full time

Job summary

Hannibal Regional seeks an experienced Executive Assistant to support the Vice Presidents of Human Resources and Finance. You will coordinate calendars, meetings, travel, and documentation with a high level of discretion and professionalism.

In this role you will act as a primary administrative resource for the executive leadership team, collaborating with other staff to ensure smooth operations and timely delivery of projects and communications.

Qualifications

• Associate or Bachelor's degree preferred; equivalent experience considered
• 5+ years of executive administrative support experience
• Proficiency with MS Word, PowerPoint, Outlook and Excel
• Strong organizational and time-management skills; confidentiality required
• Excellent customer relations and communication at all levels

Responsibilities

• Provide administrative support to the Vice President, Human Resources and Vice President, Finance.
• Coordinate calendars, meetings, travel, documentation, and other administrative functions.
• Serve as a key administrative resource for the executive leadership team and collaborate with other administrative staff.
• Ensure effective and efficient operations across the organization.

Skills

Executive support

Calendar management

Communication skills

MS Office proficiency

Education

Associate or Bachelor's degree in business/healthcare/communications/hospitality or related field

Tools

Microsoft Word

PowerPoint

Outlook

Excel

Job description

Provides administrative and executive support to the Vice President, Human Resources and Vice President, Finance. Coordinates calendars, meetings, communications, projects, travel, documentation, and other administrative functions while maintaining a high level of professionalism, organization, accuracy, discretion, and confidentiality. Serves as a key administrative resource for the executive leadership team and works collaboratively with other administrative support staff to ensure effective and efficient operations.

• Associate Degree or bachelor's degree in business administration, healthcare administration, communications, hospitality or related field preferred or equivalent experience/knowledge/education required
• Minimum of five years of progressively responsible administrative or executive support experience preferred.
• Proficiency in Microsoft Word, PowerPoint, Outlook and Excel required; including complex spreadsheets.
• Knowledge of filing & office systems and ability to demonstrate proper English, Spelling and Grammar
• Ability to greet and serve visitors in a manner conducive to positive customer relations
• Ability to manage multiple priorities and deadlines with a high degree of accuracy
• Ability to anticipate needs and work proactively with limited direction.
• Strong organizational skills with the ability to handle multiple projects and priorities simultaneously
• Exceptional customer relation and communication skills including the ability to communicate verbal, written, and in action within all levels of the organization.
• Exceptional organizational and time-management skills.
• Demonstrated ability to exercise sound judgment and maintain confidentiality.
• Demonstrated ability to maintain strict confidentiality when handling employee, financial, payroll, compensation, legal, strategic, and other sensitive organizational information.