Executive Assistant (HS)

The Ohio State University; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

The Ohio State University’s Ross School of Nursing Administration seeks an Executive Assistant to provide high-level administrative support to the Director of Nursing Education and Administrator, Nursing Quality and Translational Research. The role acts as a liaison between departments and external contacts, scheduling meetings and preparing materials using Microsoft Office.

Responsibilities include taking meeting minutes, managing travel, organizing charts and presentations, handling

Qualifications

• Six months experience using computers to generate materials ranging from basic to complex.
• Six months experience in office practices and procedures.
• Six months experience in customer service.
• One year related medical secretarial experience or associate’s degree with three medical terminology courses plus 3 months experience in word processing per position description.

Responsibilities

• Schedules meetings and special event functions.
• Composes and types technical and confidential materials.
• Develops organizational charts, presentations, and educational materials using MS Office.
• Provides phone support to administrative areas; screens calls and visitors.
• Manages appointments and travel schedules; updates and maintains educational materials.
• Takes meeting minutes of assigned committees and distributes minutes and materials.

Skills

Admin support

Meeting coordination

Customer service

Office administration

Confidential materials

Education

Associate degree

Medical terminology

Civil service spec

Tools

Microsoft Office

Word processing

PowerPoint

Outlook

Job description

Job Title:

Executive Assistant (HS)

Department:

Ross | Nursing Administration

The administrative assistant provides administrative support to members of the Department of Nursing and Patient Education and Department of Nursing Quality and Translational Research. The position supports the Director of Nursing Education and Administrator, Nursing Quality and Translational Research and acts as liaison between the two departments, and other internal departments and external contacts.

Schedules meetings and special event functions; composes and types technical and/or confidential materials; develops organizational charts, presentations, educational materials using Microsoft Office software; provides phone support to administrative areas; screens calls and visitors to the administrative area; manages appointments and travel schedules; updates and maintains educational materials; assists with distribution of employee information.

Takes meeting minutes of assigned committees and assures distribution of associated minutes and materials prior to and post meeting to members.

Minimum Education Required

Per Classified Civil Svc Specs or equivalent combination of education and experience

Required Qualifications

Six months experience (600 hours training) using computers to generate a variety of materials ranging from basic to complex; 6 mos. experience (600 hrs course work) in office practices and procedures; 6 months experience (600 hours course work) in customer service. Some positions require one year related medical secretarial experience or completion of an associate’s degree program with three courses in medical terminology plus 3 mos. experience (300 hours training) in use of word processing equipment, consistent with position description. Some positions require 6 mos. experience (600 hrs course work) in supervision consistent with position description.

Additional Information:

Location:

Ackerman Rd, 650 (0241)

Position Type:

Regular

Scheduled Hours:

40

Shift:

First Shift

_ Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process. _

The university is an equal opportunity employer, including veterans and disability.