EXECUTIVE ASSISTANT (HR DIVISION)

Fort Defiance Indian Hospital Board, Inc.; Arizona; On-site; USD 32,000 - 40,000; Full time

Benefits offered by this job

Navajo/Indian Preference

Job summary

Fort Defiance Indian Hospital Board, Inc. in Fort Defiance, AZ is seeking an experienced HR support professional to assist the CHRO Office. The role handles calls and referrals, schedules meetings, processes paperwork, and prepares reports using Microsoft Office.

Requirements include an Associate Degree in Business Admin or related field and at least three years of direct work experience; Navajo/Indian Preference applies. Valid unrestricted driver’s license and references are required.

Qualifications

• Associate degree in Business Administration or related field is required.
• Three (3) years direct work experience is required.

Responsibilities

• Screens calls and visitors for the CHRO Office and routes to appropriate staff; schedules appointments and meetings.
• Processes paperwork and prepares reports using Microsoft Office programs (Excel, PowerPoint, etc.).
• Reviews correspondence and ensures proper format, accuracy and policy compliance.
• Makes travel arrangements and prepares travel vouchers with accurate cost calculations.
• Prepares folders, coordinates meetings or conferences and transcribes minutes as needed.
• Maintains HR records and monitors budgets, funds status and expense tracking.

Skills

Microsoft Office

Excel

PowerPoint

Education

Associate Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Fort Defiance
Fort Defiance, AZ 86504, USA

Description

Closing Date: September 25, 2026 @ 4:00 p.m. (MST)

Salary Range: $23.52 - $28.69/hour

**APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVERS LICENSE. **

**RESUMES AND REFERENCES ARE REQUIRED. **

ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBLITIES:

• Screens calls and visitors to the CHRO Office making referrals to appropriate staff members and forwarding only those calls or visitors requiring the attention of the CHRO. Schedules appointments, meetings, luncheons, etc. for the HR Division staff. Personally handles requests for information and resolves or assists in resolving a variety of concerns.
• Processes paperwork, conducts research, answer phones, and prepare presentations and reports using various software including Microsoft Office programs, such as Excel and PowerPoint, etc.
• Reads and reviews all incoming correspondence, determining proper action and at times preparing answers before forwarding to the CHRO. Reviews outgoing correspondence and reports prepared by professional services under the auspices of the CHRO, ensuring proper format, mathematical correctness, correct grammatical content and ascertaining all necessary coordination of facts has been completed and is in accordance with established policy.
• Makes travel arrangements for all HR Division employees. Prepares and submits travel vouchers to include accurate computation of all costs. Coordinates travel, types itinerary, etc. Keeps abreast of changes to policy for immediate implementation to prevent delays in completion of requests or errors in reimbursement.
• Makes arrangements for conferences, meetings and workshops. Coordinates information prepares folders of material to be discussed with prior consultation of the CHRO.
• Takes and transcribes minutes of various meetings in accordance with organizational policy.
• Maintains records and the budget allotted to the HR Division. Ensures timely and accurate status of funds available, charging the correct accounting codes, verifying all object class codes, and identifying and justifying purchases/services. Compares request for funds with account balances to assure that funds are available to cover transactions. Prepares recurring monthly, quarterly and annual report on account balances and status of funds. Reconciles monthly credit card statements.
• Performs other duties as assigned.

MINIMUM MANDATORY QUALIFICATIONS:

Experience:Three (3) years direct work experience.

Education:Associate Degree in Business Administration or related field

NAVAJO/INDIAN PREFERENCE

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.

Qualifications

Education

Required

Associate Degree or better in Business Administration or related field.

Experience

Required

Three (3) years direct work experience.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.