EXECUTIVE ASSISTANT (HR DIVISION)

Fort Defiance Indian Hospital Board, Inc.; Fort Defiance (AZ); On-site; USD 32,000 - 40,000; Full time

Job summary

Fort Defiance Indian Hospital Board, Inc. is seeking an HR Administrator to support the CHRO and HR Division. You will screen calls and visitors, schedule appointments, process paperwork, prepare presentations and reports with MS Office, and coordinate travel and meetings.

The role requires an Associate Degree in Business Administration and at least three years of direct experience. Resumes and transcripts are required; Navajo Nation preference applies.

Qualifications

• Three years direct work experience in an HR/administrative role.
• Associate degree in Business Administration or related field is required.

Responsibilities

• Screen calls and visitors to the CHRO Office and schedule appointments.
• Process paperwork, conduct research, answer phones, and prepare presentations/reports using MS Office.
• Review incoming/outgoing correspondence and ensure accuracy and policy alignment.
• Arrange travel for HR staff and submit travel vouchers with cost calculations.
• Coordinate conferences, meetings and workshops; prepare material folders.
• Take minutes and transcribe meetings according to policy.
• Maintain HR budget records and reconcile accounts; track funds and prepare periodic reports.
• Performs other duties as assigned.

Skills

Office administration

MS Office

Communication

Education

Associate Degree in Business Administration

Tools

Microsoft Office

Excel

PowerPoint

Job description

Description

Closing Date: September 25, 2026 @ 4:00 p.m. (MST)

Job Details

Description

Closing Date: September 25, 2026 @ 4:00 p.m. (MST)

Salary Range: $23.52 - $28.69/hour

• APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVERS LICENSE. **
• RESUMES AND REFERENCES ARE REQUIRED. **

Essential Duties, Functions And Responsiblities

• Screens calls and visitors to the CHRO Office making referrals to appropriate staff members and forwarding only those calls or visitors requiring the attention of the CHRO. Schedules appointments, meetings, luncheons, etc. for the HR Division staff. Personally handles requests for information and resolves or assists in resolving a variety of concerns.
• Processes paperwork, conducts research, answer phones, and prepare presentations and reports using various software including Microsoft Office programs, such as Excel and PowerPoint, etc.
• Reads and reviews all incoming correspondence, determining proper action and at times preparing answers before forwarding to the CHRO. Reviews outgoing correspondence and reports prepared by professional services under the auspices of the CHRO, ensuring proper format, mathematical correctness, correct grammatical content and ascertaining all necessary coordination of facts has been completed and is in accordance with established policy.
• Makes travel arrangements for all HR Division employees. Prepares and submits travel vouchers to include accurate computation of all costs. Coordinates travel, types itinerary, etc. Keeps abreast of changes to policy for immediate implementation to prevent delays in completion of requests or errors in reimbursement.
• Makes arrangements for conferences, meetings and workshops. Coordinates information prepares folders of material to be discussed with prior consultation of the CHRO.
• Takes and transcribes minutes of various meetings in accordance with organizational policy.
• Maintains records and the budget allotted to the HR Division. Ensures timely and accurate status of funds available, charging the correct accounting codes, verifying all object class codes, and identifying and justifying purchases/services. Compares request for funds with account balances to assure that funds are available to cover transactions. Prepares recurring monthly, quarterly and annual report on account balances and status of funds. Reconciles monthly credit card statements.
• Performs other duties as assigned.

Minimum Mandatory Qualifications

Experience: Three (3) years direct work experience.

Education: Associate Degree in Business Administration or related field

Please email degree or transcripts to Elvera [e-mail]

NAVAJO/INDIAN PREFERENCE

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.