Executive Assistant & Front Desk Concierge

Missouri Girls Town; Kingdom City (MO); On-site; USD 36,000 - 54,000; Full time

Job summary

Missouri Girls Town is seeking an Administrative Assistant/Executive Assistant to be the first point of contact for the organization, supporting daily office operations and the leadership team. The role involves welcoming visitors, handling calls, and maintaining files with confidentiality and professionalism.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to multitask in a fast-paced environment while delivering courteous

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• Previous administrative or office experience preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other standard office software.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong customer service skills and the ability to interact professionally with staff, clients, donors, and community members.
• Ability to prioritize multiple tasks and work independently.

Responsibilities

• Professionally answer and direct incoming phone calls, ensuring all calls are handled courteously and efficiently.
• Welcome visitors and determine appropriate access to staff members, including executive leadership.
• Create, organize, maintain, and archive client files in accordance with agency procedures.
• Monitor and distribute incoming and outgoing mail, correspondence, and faxes.
• Manage office postage and maintain inventory of office supplies.
• Record all incoming monetary donations, make copies for agency records, and deliver documentation and funds to the Accounts Receivable department.
• Prepare reports, letters, memos, and other administrative documents.
• File and retrieve organizational records, documents, and reports.
• Provide general administrative support to leadership and agency staff.
• Perform other duties as assigned by the Associate Director and Executive Director.

Skills

Communication

Organization

Attention to detail

Customer service

Confidentiality

Multitasking

Professionalism

Education

High school diploma or equivalent

Associate degree preferred

Tools

Microsoft Office

Job description

Missouri Girls Town is seeking an Administrative Assistant/Executive Assistant to be the first point of contact for the organization, supporting daily office operations and the leadership team. The role involves welcoming visitors, handling calls, and maintaining files with confidentiality and professionalism.

The position requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to multitask in a fast-paced environment while delivering courteous