Executive Assistant, Foundation & Alumni Relations

Grow Clinton; Clinton (IA); On-site; USD 31,684 - 37,195; Full time

Job summary

Eastern Iowa Community College District seeks an Executive Assistant of Resource Development to support the Foundation and Alumni Association with donor processing, reporting, and scholarship coordination. The role requires independence, problem solving, and strong interpersonal skills.

The position involves precise accounting tasks, gift processing, budget monitoring, and regular liaison with internal and external stakeholders. Starting hourly wage is $22.79–$27.93.

Qualifications

• Associate degree required.
• Two years of progressively responsible administrative experience, including accounting or financial record keeping knowledge.
• Accurate record keeping, detail oriented and interpersonal skills are required.

Responsibilities

• Processes foundation donations—prepares forms, maintains appropriate files, and sends thank‑you letters.
• Prepares "request to pay" forms for the Foundation and Alumni Association.
• Works with bank trust department to reconcile foundation general ledger accounts monthly and maintains up‑to‑date accurate reports for annual audit.
• Processes Alumni Association's income and sends alumni billings.
• Uses and manages general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintains databases and electronic filing systems.
• Coordinates meetings, prepares materials for meetings, coordinates lunch/dinner menus with caterers and confirms attendance with board members.
• Performs general and skilled administrative support for the Assistant to the President/Executive Director covering the areas of foundation, alumni, and general college.
• Prepares mailings, invitations, brochures, thank‑you letters and correspondence for fundraisers and special events.
• Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance with scholarship guidelines.
• Utilizes Colleague UI system to monitor student records for scholarship awards and impute scholarship information.
• Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum.
• Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating meetings and preparing required forms.
• Maintains and oversees office supplies.
• Assists President's/Dean's Office and provides support across departments as needed.
• Processes bills of groups utilizing Sharar Foundation such as B‑rrry Scurry Race.
• Serves on college committees as assigned.
• Is committed to providing quality service that meets or exceeds the expectations of internal and external customers.
• Performs other duties as assigned.

Skills

Accounting

Record keeping

Interpersonal skills

Education

Associate degree

Bachelor's degree preferred

Tools

Bloomerang

Colleague UI

Job description

Eastern Iowa Community College District seeks an Executive Assistant of Resource Development to support the Foundation and Alumni Association with donor processing, reporting, and scholarship coordination. The role requires independence, problem solving, and strong interpersonal skills.

The position involves precise accounting tasks, gift processing, budget monitoring, and regular liaison with internal and external stakeholders. Starting hourly wage is $22.79–$27.93.