Eastern Iowa Community College Distri...

Greater Quad Cities Hispanic Chamber of Commerce; Clinton (IA); On-site; USD 30,307 - 38,572; Part time

Benefits offered by this job

Paid time off

Holidays off

Tuition reimbursement

Health, vision, dental

Life insurance

Long-term disability

Flexible Spending Account

Professional development

Employee discounts

Job summary

Eastern Iowa Community College District is seeking an Executive Assistant to provide high-level administrative support at Clinton Community College. This hourly, part-time position manages phones, emails, records, reports, and confidential information with discretion in a fast-paced environment.

The ideal candidate holds an Associate's degree (Bachelor's preferred) and has at least two years of admin experience, with strong Microsoft Office skills and professional communication abilities for a

Qualifications

• Associate's degree required; bachelor's degree preferred.
• Minimum 2 years of administrative assistant experience with increasing levels of responsibility.
• Excellent oral and written communication skills for diverse student and community populations.

Responsibilities

• Greet visitors and direct to appropriate staff.
• Answer phones and emails; prepare reports and general correspondence.
• Monitor and maintain records; assist with budgeting and invoicing within department.
• Cross-train with other operations staff to provide backup coverage.
• Perform other duties as assigned by supervisor.

Skills

Oral & written communication

MS Office proficiency

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

Executive Assistant

• Job Category: H8
• Job Type: Support Staff, Hourly
• Supervisor's Title: President of Clinton Community College
• Location: Clinton Community College (20)
• Salary: $22.79 - $27.93/HR

Job Description

Support to designated department. Maintains records and files, answering phones & email, prepares reports, and other clerical tasks. The Executive Assistant is required to handle high-level, sensitive information with efficiency and confidentiality, and is often asked to draft correspondence.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Excellent benefits package:

• Hourly staff receive Paid Time Off annually starting at 10.5 days of vacation, 14 days sick, 2 days of personal time. In addition to paid holidays off, including a week in December.
• Summer Fridays off - shift rotation for those positions that require daily coverage
• Retirement plans with 9.44% employer contribution (IPERS or TIAA option), employees contribute 6.29%
• Health, vision, and dental coverage
• Employer paid & voluntary Life insurance
• Employer paid Long Term Disability insurance
• Tuition reimbursement for employees and dependents
• Flexible Spending Account options
• Professional development and education reimbursement benefits
• State employee discounts for cell phones, hotels, museums, etc. Employee Assistance Program

Required Qualifications

• Associate's degree required, bachelor's degree preferred.
• Minimally 2 years of administrative assistant experience with proven increasing levels of responsibility.
• Must have excellent oral and written communication skills to meet the needs of a diverse student and community population, and workforce.
• Technology proficiency using various software applications, including Microsoft Office Suite Applications.

Preferred Qualifications

Physical Demands

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Ability to lift up to 10 lbs. occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods sitting at a desk and working on a computer.

Typical Duties and Responsibilities

• Greets and directs visitors to appropriate staff to meet educational needs. Gives routine information to team and other departments.
• Monitors department budgets, prepares budget change orders and journal entries, and pays department invoices. Monitors PO's and verifies items received. Orders office supplies while operating within budget parameters, and in a fiscally responsible manner.
• Assists with ensuring memberships are up-to-date, if applicable
• Supervises the department work-study student, when funding allows. Applies for funding, conducts interviews, arranges work schedules, approves timesheet and monitors work.
• Schedules and organizes complex activities, and prepares professional general correspondence, reports, spreadsheets, charts, tables, records, files, marketing materials, as needed, for members of the department.
• Handles confidential or sensitive information with discretion while working with students, student records, and other communications, and when preparing documents or recording minutes for executive level meetings.
• Works independently to plan, prioritize and organize a diversified workload and recommend changes in office practices or procedures to improve overall process efficiencies.
• Works on special projects, individually or within a committee, which may include planning, coordinating, researching, creating, or recording information.
• Learns duties of other operations staff through cross-training, to provide backup coverage.
• Performs other duties as assigned.

EICC Non-Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681-1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563-336-5222, mailto:[e-mail] or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204-3582, Telephone: [phone]. FAX: [phone]; TDD: 800-877-8339 or Email: mailto:[e-mail]

Additional Postings available from Eastern Iowa Community College District