Executive Assistant of Resource Development

Grow Clinton; Clinton (IA); On-site; USD 31,684 - 37,195; Full time

Job summary

Eastern Iowa Community College District seeks an Executive Assistant of Resource Development to support the Foundation and Alumni Association with donor processing, reporting, and scholarship coordination. The role requires independence, problem solving, and strong interpersonal skills.

The position involves precise accounting tasks, gift processing, budget monitoring, and regular liaison with internal and external stakeholders. Starting hourly wage is $22.79–$27.93.

Qualifications

• Associate degree required.
• Two years of progressively responsible administrative experience, including accounting or financial record keeping knowledge.
• Accurate record keeping, detail oriented and interpersonal skills are required.

Responsibilities

• Processes foundation donations—prepares forms, maintains appropriate files, and sends thank‑you letters.
• Prepares "request to pay" forms for the Foundation and Alumni Association.
• Works with bank trust department to reconcile foundation general ledger accounts monthly and maintains up‑to‑date accurate reports for annual audit.
• Processes Alumni Association's income and sends alumni billings.
• Uses and manages general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintains databases and electronic filing systems.
• Coordinates meetings, prepares materials for meetings, coordinates lunch/dinner menus with caterers and confirms attendance with board members.
• Performs general and skilled administrative support for the Assistant to the President/Executive Director covering the areas of foundation, alumni, and general college.
• Prepares mailings, invitations, brochures, thank‑you letters and correspondence for fundraisers and special events.
• Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance with scholarship guidelines.
• Utilizes Colleague UI system to monitor student records for scholarship awards and impute scholarship information.
• Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum.
• Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating meetings and preparing required forms.
• Maintains and oversees office supplies.
• Assists President's/Dean's Office and provides support across departments as needed.
• Processes bills of groups utilizing Sharar Foundation such as B‑rrry Scurry Race.
• Serves on college committees as assigned.
• Is committed to providing quality service that meets or exceeds the expectations of internal and external customers.
• Performs other duties as assigned.

Skills

Accounting

Record keeping

Interpersonal skills

Education

Associate degree

Bachelor's degree preferred

Tools

Bloomerang

Colleague UI

Job description

Executive Assistant of Resource Development

Starting at $22.79 - $27.93 hourly

Job Description

Keeps accurate accounting of all financial transactions for the Foundation and Alumni Association. Performs a variety of skilled secretarial duties including gift processing, providing donor and financial reports, coordinating scholarship awarding and record keeping tasks. This individual must be able to work independently, solve problems and work effectively with internal and external constituencies.

Required Qualifications

• Associate degree required.
• Two years of progressively responsible administrative experience, including accounting or financial record keeping knowledge.
• Accurate record keeping, detail oriented and interpersonal skills are required.

Preferred Qualifications

• Bachelor's degree preferred.

Physical Demands

This job operates in a professional office environment. It routinely uses standard office equipment such as computers, phones, photocopiers, video conferencing and fax machines. The role includes the ability to lift up to 10 lbs occasionally, open filing cabinets and bend or stand as necessary. Prolonged periods of sitting at a desk and working on a computer are required.

Typical Duties and Responsibilities

1. Processes foundation donations—prepares forms, maintains appropriate files, and sends thank‑you letters.
2. Prepares "request to pay" forms for the Foundation and Alumni Association.
3. Works with bank trust department to reconcile foundation general ledger accounts monthly and maintains up‑to‑date accurate reports for annual audit.
4. Processes Alumni Association's income and sends alumni billings.
5. Uses and manages general office equipment, such as computers, printers, scanners, and video conferencing. Utilizes Bloomerang software for donor identification, gift clubs, foundation accounts, mailing lists, billings, and alumni records. Maintains databases and electronic filing systems.
6. Coordinates meetings, prepares materials for meetings, coordinates lunch/dinner menus with caterers and confirms attendance with board members.
7. Performs general and skilled administrative support for the Assistant to the President/Executive Director covering the areas of foundation, alumni, and general college.
8. Prepares mailings, invitations, brochures, thank‑you letters and correspondence for fundraisers and special events.
9. Assists in the preparation of scholarship awarding and publicity. Monitors student records for compliance with scholarship guidelines.
10. Utilizes Colleague UI system to monitor student records for scholarship awards and impute scholarship information.
11. Prepares requisitions and monitors development budgets including Institutional Development, Staff Development and Bickelhaupt Arboretum.
12. Performs tasks associated with Staff Development and Educational Grants such as processing requests, coordinating meetings and preparing required forms.
13. Maintains and oversees office supplies.
14. Assists President's/Dean's Office and provides support across departments as needed.
15. Processes bills of groups utilizing Sharar Foundation such as B‑rrry Scurry Race.
16. Serves on college committees as assigned.
17. Is committed to providing quality service that meets or exceeds the expectations of internal and external customers.
18. Performs other duties as assigned.

EICC Non‑Discrimination Statement

It is the policy of Eastern Iowa Community College District not to discriminate in its programs, activities, or employment on the basis of race, color, national origin, sex, disability, age, sexual orientation, gender identity, creed, religion, and actual or potential family, parental or marital status, as required by the Iowa Code §§216.6 and 216.9, Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C. §§ 1681‑1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and Title II of the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.).

If you have questions or complaints related to compliance with this policy, please contact EICC's Equal Employment Opportunity Officer/Equity Coordinator, Eastern Iowa Community College District, 101 West Third Street, Davenport, Iowa 52801, 563‑336‑5222, [e-mail] or the Office for Civil Rights, U.S. Department of Education, Cesar E. Chavez Memorial Building, 1244 Speer Boulevard, Suite 310, Denver, CO 80204‑3582, Telephone: 303‑844‑5695. FAX: 303‑844‑4303; TDD: 800‑877‑8339 or Email: [e-mail]