Executive Assistant for Nonprofit Admin & Events

Employment & Training Centers, Inc.; Houston (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Employment & Training Centers, Inc. is seeking an organized, dependable professional to support the Executive Director and the Engagement, Events & Operations Manager.

The role combines administrative support, member services, financial recordkeeping, and meeting and event logistics, with in-office work centered in Central Houston. The ideal candidate has experience in administration, customer service, or event support, comfortable with invoices, CRM systems, and shared calendars.

Qualifications

• Relevant administrative, customer service, membership, or event support experience.
• Experience with invoices or basic financial records is helpful.
• Ability to manage calendars, inboxes, and meeting materials with confidentiality.

Responsibilities

• Manage shared calendars, designated inboxes, meeting materials, digital files, and follow-up items; draft routine correspondence and protect confidential information.
• Coordinate board and committee meetings, including scheduling, materials, attendance, and room arrangements.
• Maintain accurate member and CRM records; support invoicing, renewals, routine reports, and member communications.
• Organize invoices, receipts, and payment records; assist with weekly reconciliation alongside the accounting firm and flag discrepancies.
• Support event preparation and execution, including registration, attendee communications, vendors, printed materials, supplies, setup, and breakdown.

Skills

Administrative experience

Customer service

Event support

Member services

Financial recordkeeping

Meeting logistics

Communication

Canva

MS Office

Google Workspace

Tools

CRM systems

Event platforms

Invoicing tools

Microsoft Office

Google Workspace

Job description

Employment & Training Centers, Inc. is seeking an organized, dependable professional to support the Executive Director and the Engagement, Events & Operations Manager.

The role combines administrative support, member services, financial recordkeeping, and meeting and event logistics, with in-office work centered in Central Houston. The ideal candidate has experience in administration, customer service, or event support, comfortable with invoices, CRM systems, and shared calendars.