Executive Assistant Floater

Macquarie Global Services; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave

Volunteer leave

Health insurance

401(k)

Employee Assistance Program

Job summary

Macquarie Capital in New York is seeking an Executive Assistant Floater to deliver high‑quality administrative support across several teams and executives. The role emphasizes calendar management, travel coordination, expense reporting, and backup coverage, requiring adaptability to rapidly changing priorities and strong relationship-building.

You will work across teams, partnering closely with executives and the broader EA group to anticipate needs and ensure consistent support.

Qualifications

• 3-7 years of experience as an Executive Assistant, ideally from a financial services environment or another fast-paced professional environment.
• Excellent written and verbal communication skills, with the ability to build trusted relationships and communicate confidently with individuals at all levels.
• Demonstrated ability to adapt to different personalities, priorities and working styles, with the flexibility to move between assignments and changing business needs.
• Strong organizational and time-management skills, with the ability to manage complex calendars, domestic and international travel, expenses and competing priorities with a high level of accuracy.
• A proactive and solutions-oriented approach, with strong judgment, discretion and the ability to anticipate needs and operate effectively in a fast-paced environment.

Responsibilities

• Provide high-quality administrative support across multiple teams and executives.
• Manage complex calendars and coordinate domestic and international travel.
• Handle expense reporting and backup coverage for the broader EA team.
• Build relationships and understand individual preferences and working styles.
• Communicate clearly and proactively to ensure continuity of support across assignments.

Skills

Executive Assistant experience

Excellent communication

Adaptability

Organizational skills

Time management

Collaborative mindset

Job description

What role will you play?

Join a collaborative and experienced Executive Assistant team where you will have the opportunity to work across a variety of teams and executives. This role offers broad exposure to the business and the chance to build relationships while developing a strong understanding of different teams and working styles.

While Macquarie offers hybrid working for many of our roles, this role does require four days a week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you're empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

As an Executive Assistant Floater, you will provide high-quality administrative support across a variety of teams and executives, stepping in where coverage is needed while also supporting ongoing assignments. This is a dynamic role for someone who enjoys variety, builds relationships easily and can quickly adapt to different priorities, personalities and working styles.

You will provide seamless day-to-day administrative support, including complex calendar management, domestic and international travel coordination, and expense reporting. You will also provide backup coverage across the business, partnering closely with executives and the broader EA team to anticipate needs, manage competing priorities and ensure continuity of support.

The role requires someone who is proactive, highly organized and an excellent communicator, with the judgment and flexibility to transition comfortably between different executives and teams. You will be expected to build strong relationships, quickly understand individual preferences and working styles, and provide a consistently high level of support regardless of the assignment.

What you offer

• 3-7 years of experience as an Executive Assistant, ideally from a financial services environment or another fast-paced professional environment
• Excellent written and verbal communication skills, with the ability to build trusted relationships and communicate confidently and professionally with individuals at all levels.
• Demonstrated ability to adapt to different personalities, priorities and working styles, with the flexibility to move seamlessly between assignments and changing business needs.
• Strong organizational and time-management skills, with the ability to manage complex calendars, domestic and international travel, expenses and competing priorities with a high level of accuracy.
• A proactive and solutions-oriented approach, with strong judgment, discretion and the ability to anticipate needs and operate effectively in a fast-paced environment.
• A collaborative and flexible mindset, with a willingness to provide backup coverage and broader Executive Assistant support as business needs evolve.

Salary range for this position: $85,000 - $100,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.

What we offer

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks' paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks' paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

About Macquarie Capital

Macquarie Capital partners with businesses, startups and governments to connect ideas to capital and help drive innovation, growth and create real-world impact. Our global corporate advisory, investing, development and equities capabilities are underpinned by a full spectrum of capital markets solutions and deep sector expertise, with a focus on infrastructure and real assets, technology, software and services, and resources, energy and materials.

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.

We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.