Executive Assistant Floater

Macquarie Group; New York (NY); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

Wellbeing leave day

Parental leave (20 weeks)

Volunteer leave

Medical, dental, and vision insurance

401(k) and retirement plans

Job summary

Macquarie Group in New York is seeking an Executive Assistant Floater to provide high-quality administrative support across multiple teams and executives, handling complex calendar management and international travel coordination.

This dynamic role requires a proactive, organized communicator who can adapt to different priorities, build relationships quickly, and provide backup coverage as business needs evolve. The position offers hybrid working with a four-days-a-week in-office requirement.

Qualifications

• 3–7 years of EA experience, preferably in financial services or professional environments.
• Excellent written and verbal communication; able to interact with executives and staff at all levels.
• Organized and proactive with the ability to manage multiple priorities and deadlines.

Responsibilities

• Provide day-to-day administrative support across teams and executives.
• Manage complex calendars and coordinate domestic and international travel.
• Prepare expense reports and ensure timely reconciliation.
• Offer backup coverage and collaborate with the EA team to anticipate needs.

Skills

Calendar management

Travel coordination

Executive support

Communication skills

Relationship building

Discretion and judgment

Job description

Join a collaborative and experienced Executive Assistant team where you will have the opportunity to work across a variety of teams and executives. This role offers broad exposure to the business and the chance to build relationships while developing a strong understanding of different teams and working styles.

While Macquarie offers hybrid working for many of our roles, this role does require four days a week in our office location.

We are a global financial services group operating in 30 markets with 57 years of unbroken profitability. At Macquarie, you’re empowered to shape a career that is fulfilling and creates value. You will bring your insights and expertise to the task at hand and feel supported as you make your own kind of impact for a better future.

What role will you play?

As an Executive Assistant Floater, you will provide high-quality administrative support across a variety of teams and executives, stepping in where coverage is needed while also supporting ongoing assignments. This is a dynamic role for someone who enjoys variety, builds relationships easily and can quickly adapt to different priorities, personalities and working styles.

You will provide seamless day-to-day administrative support, including complex calendar management, domestic and international travel coordination, and expense reporting. You will also provide backup coverage across the business, partnering closely with executives and the broader EA team to anticipate needs, manage competing priorities and ensure continuity of support.

The role requires someone who is proactive, highly organized and an excellent communicator, with the judgment and flexibility to transition comfortably between different executives and teams. You will be expected to build strong relationships, quickly understand individual preferences and working styles, and provide a consistently high level of support regardless of the assignment.

What you offer

• 3-7 years of experience as an Executive Assistant, ideally from a financial services environment or another fast-paced professional environment
• Excellent written and verbal communication skills, with the ability to build trusted relationships and communicate confidently and professionally with individuals at all levels.
• Demonstrated ability to adapt to different personalities, priorities and working styles, with the flexibility to move seamlessly between assignments and changing business needs.
• Strong organizational and time-management skills, with the ability to manage complex calendars, domestic and international travel, expenses and competing priorities with a high level of accuracy.
• A proactive and solutions-oriented approach, with strong judgment, discretion and the ability to anticipate needs and operate effectively in a fast-paced environment.
• A collaborative and flexible mindset, with a willingness to provide backup coverage and broader Executive Assistant support as business needs evolve.

Salary range for this position: $85,000 - $100,000/Year. Actual base salary may vary based upon, but not limited to, relevant experience, time in role, peer and market data, prior performance, business sector, and geographic location. You may also be eligible for an annual discretionary incentive compensation award. You can further read about the full spectrum of benefits we offer our people listed below.

#LI-LO1

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on eligibility criteria, include:

• 1 wellbeing leave day per year and a minimum of 25 days of annual leave
• 20 weeks’ paid parental leave for primary caregivers along with 12 days of paid transition leave upon return to work and 6 weeks’ paid leave for secondary caregivers
• 2 days of paid volunteer leave and donation matching
• Benefits and initiatives to support your physical, mental and financial wellbeing such as medical, prescription drug, dental, and vision insurance; health savings account and dependent day care savings account; life insurance, disability, and other insurance plans; 401(k) and short/long term disability
• Access to our Employee Assistance Program, a robust behavioural health network with counselling and coaching services
• Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
• Recognition and service awards
• Hybrid and flexible working arrangements, dependent on role
• Reimbursement for work from home equipment

Inclusion at Macquarie

We are committed to providing an inclusive environment for all, where different experiences, skills and perspectives are valued and respected. Macquarie provides access to opportunities for all individuals regardless of race, colour, religion, sex, sexual orientation, national origin, age, disability, protected veteran status, genetic information, marital status, gender identity or any other characteristic or circumstance.
We provide reasonable accommodation to individuals who may need support during the recruitment process and employment. If you require an accommodation, please let us know during the application process.